BRANDON TOWN COUNCIL
Minutes of the Meeting of the Full Brandon Town Council Monday 01 September 2003 at the (New) Forest School, Bury Road, Brandon Present: Cllr Ms J S Bourton (Temporary Acting Chairman), Cllr Mrs J A Ahern, Cllr Mr E V Ashley, Cllr Mr P S Baldwin, Cllr Mr P MacLoughlin, Cllr Mrs E. Milner, Cllr Mr A P Saxby, Cllr Mr R Silvester, Cllr Mrs C M Silvester, Cllr Mr N A Vant. Also Present: Ms L Sherer (Town Clerk), Mr J P Scott (Town Clerk designate), 12 members of the public. 1. ELECTION OF BRANDON TOWN COUNCIL CHAIRMAN AND SIGNING OF CHAIRMAN’S DECLARATION OF OFFICE Acting Chairman, Cllr Ms J S Bourton called for nominations to the Chair of Brandon Town Council Acting Chairman Ms J S Bourton was nominated by Cllr Mr N A Vant and seconded by Cllr Mrs J A Ahern There were no other nominations and Acting Chairman Ms J S Bourton asked for confirmation of the nomination Resolution Record No. BTC076/01/Sept/03 CARRIED: 6 for, 1 against, 4 abstentions THAT TEMPORARY ACTING CHAIRMAN CLLR Ms J S BOURTON BE ELECTED CHAIRMAN OF BRANDON TOWN COUNCIL FOR 2003/2004(ii) THE CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE WAS DULY SIGNED (iii) ELECTION OF BRANDON TOWN COUNCIL VICE CHARIMAN The Chairman, Cllr Ms J S Bourton asked for nominations for the post of Vice Chairman Cllr Mrs J A Ahern was nominated by Cllr Mr N A Vant and seconded by the Chairman, Cllr Ms J S Bourton Cllr Mrs E Milner was nominated by Cllr Mr R Silvester and seconded by Cllr Mrs S Jureko The voting would be by undisclosed signed ballot (to authenticate the slips). Mr Lukaniuk was invited to act as independent adjudicator for the counting of the votes. The voting produced:
Resolution Record No: BTC 077/01/Spet/03 CARRIED: by majority vote THAT COUNCILLOR Mrs E MILNER BE ELECTED VICE CHAIRMAN OF BRANDON TOWN COUNCIL FOR 2003/2004(iv) APPOINTMENT OF TOWN CLERK, RESPONSIBLE FINANCIAL OFFICER, PROPER OFFICER OF THE COUNCIL Chairman, Cllr Ms J S Bourton asked for official appointment of the Town Clerk designate, Mr J P Scott CARRIED: Unanimous Resolution Record No: BTC078/01/Sept/03 THAT MR J P SCOTT BE APPOINTED TOWN CLERK, RESPONSIBLE FINANCIAL OFFICER AND PROPER OFFICER OF BRANDON TOWN COUNCIL2 (i) APOLOGIES FOR ABSENCE Cllr Mr S J Edwards. Apology for absence accepted. (ii) DECLARATIONS OF INTERESTS AND ADDITTIONS TO REGISTER OF MEMBERS INTERESTS [PCC of C 2001/LGA 2000] N.B: Councillors must sign the Declarations of Interest Book before leaving the Meeting. Cllr Mrs C M Silvester declared a prejudicial interest in Item 10 – Urgent Business. N.A.B.B.H. and duly signed the Declarations of Interest Book. Cllr Mrs S Jureko declared a prejudicial interest in Item 15 – to consider District Audit Recommendation to re-allocate earmarked reserves since 1999 and duly signed the Declarations of Interest Book.. Cllr Mr N A Vant declared prejudicial interests in Item 15 - to consider District Audit Recommendation to re-allocate earmarked reserves since 1999, Item 24 – SCC Property Review/Acquisition Old School House, and Item 30 – Licensed Premises Applications, and duly signed the Declarations of Interest Book. Cllr Mr P T MacLoughlin declared a prejudicial interest in Item 23 – Brandon Remembrance Playing Field Committee, and duly signed the Declarations of Interest Book. Cllr Mr P S Baldwin declared a prejudicial interest in Item 24 - – SCC Property Review/Acquisition Old School House, and duly signed the Declarations of Interest Book. Cllr Mr E V Ashley declared a prejudicial interest in Item 23 - Brandon Remembrance Playing Field Committee, and duly signed the Declarations of Interest Book. 3. RATIFICATION OF MINUTES OF THE SPECIAL BRANDON TOWN COUNCIL MEETINGS OF MONDAY 4 AUGUST 2003, MONDAY 11 AUGUST 2003 (CONTINUATION MEETING) AND MONDAY 11 AUGUST 2003 (PUBLIC ITEMS) [LGA 1972 Sch. 12]MONDAY 4 AUGUST 2003 Resolution Record No. BTC079/01/Sept//03 Proposed by Cllr Mr A P Saxby and seconded by Cllr Mr R Silvester CARRIED: 9 for, 0 against, 1 abstention. THAT THE MINUTES OF THE SPECIAL BRANDON TOWN COUNCIL MEETING OF MONDAY 4 AUGUST 2003 BE ACCEPTED AND SIGNED AS A TRUE RECORDMONDAY 11 AUGUST 2003 (CONTINUATION MEETING) Resolution Record No. BTC080/01/Sept//03 Proposed by Cllr Mr A P Saxby and seconded by Cllr Mrs S Jureko CARRIED: 5 for, 0 against, 5 abstentions. THAT THE MINUTES OF THE SPECIAL BRANDON TOWN COUNCIL MEETING OF MONDAY 11 AUGUST 2003 BE ACCEPTED AND SIGNED AS A TRUE RECORDMONDAY 11 AUGUST 2003 (PUBLIC ITEMS) Resolution Record No. BTC081/01/Sept//03 Proposed by Cllr Mr A P Saxby and seconded by Cllr Mr N A Vant CARRIED: 6 for, 0 against, 5 abstentions. THAT THE MINUTES OF THE SPECIAL BRANDON TOWN COUNCIL MEETING OF MONDAY 11 AUGUST 2003 (PUBLIC ITEMS) BE ACCEPTED AND SIGNED AS A TRUE RECORD4. MATTERS ARISING DISABILITY ACCESS RAMPS All items to be taken regarding disability access ramps in Brandon. It was pointed out that SCC still requests Brandon Town Council to designate areas for placement. Cllr Mrs J A Ahern asserted that all ramps designated on the previous survey sent to SCC are necessary. Cllr Mrs J A Ahern proposed Brandon Town Council write to SCC and request the County Council reassess the survey in view of the fact that all ramps are equally important. Cllr Mr N A Vant seconded the proposal. Cllr Mr P S Baldwin motioned an amendment - that Brandon Town Council write to SCC to assure BTC that SCC will comply with current legislation and install designated disability access ramps in Brandon by 2004. The amendment was proposed by Cllr Mr P S Baldwin and seconded by Cllr Mr R Silvester AMENDMENT CARRIED: 6 for, 3 against, 1 abstention. Resolution Record No. BTC082/01/Sept//03 CARRIED: 9 for, 1 against. THAT BRANDON TOWN COUNCIL WRITE TO SCC AND REQUEST ASSURANCE THAT SCC WILL COMPLY WITH CURRENT LEGISLATION AND INSTALL DESIGNATED DISABILITY ACCESS RAMPS IN BRANDON BY 2004.INADEQUATE SCHOOL TRANSPORT PROVISION Concern was expressed over unnecessary disruption to the education of young people in Brandon due to inadequate and unreliable school transport provision. The same bus taking Brandon scholars to Mildenhall College of Technology simultaneously transports US children to their school/college situated on the US Air Force Base. Any problems or delays arising due to the US base being the first stop is detrimental to the education of Brandon scholars attending Mildenhall College. In contrast, it was pointed out that young people in Beck Row, for example, are provided with a SCC bus driven by an SCC employee. Resolution Record No. BTC083/01/Sept//03 Proposed by Cllr Mr A P Saxby and seconded by Cllr Mrs J A Ahern CARRIED: Unanimous THAT BRANDON TOWN COUNCIL REQUEST SCC TO PROVIDE SCHOLARS IN BRANDON WITH AN SCC SCHOOL BUS DRIVEN BY AN SCC EMPLOYEE.MINUTES OF THE SPECIAL BRANDON TOWN COUNCIL MEETING OF MONDAY 4 AUGUST 2003 No matters arising MINUTES OF THE SPECIAL BRANDON TOWN COUNCIL (CONTINUATION) MEETING ON MONDAY 11 AUGUST 2003 No matters arising MINUTES OF THE SPECIAL BRANDON TOWN COUNCIL MEETING OF MONDAY 11 AUGUST 2003 (PUBLIC ITEMS) ITEM 3 – FHDC REQUEST TO REMOVE TREES AT THE ENTRANCE TO BRANDON REMEMBERENCE PLAYING FIELDS RE VEHICLE AND PEDESTRIAN ACCESS. Cllr P T MacLoughlin declared an interest and left the room. Resolution Record No. BTC084/01/Sept//03 Proposed by Cllr Mr R Silvester and seconded by Cllr Mrs J A Ahern CARRIED: Unanimous A FURTHER SITE VISIT BE ARRANGED BETWEEN BRANDON TOWN COUNCIL AND THE HEALTH AND SAFETY EXECUTIVE 5. REPORT FROM THE POLICE No Police Representative present. Apologies submitted from Police Inspector Bennett who is away on holiday 6. REPORT FROM RAF LAKENHEATH No Air Force Representative present. Apologies submitted from Squadron Leader, RAF Lakenheath. 7. REPORTS FROM COUNTY AND/OR DISTRICT COUNCILLORS Apologies for absence from County Councillor Bill Bishop who is on holiday. Nothing to report. 8. PUBLIC FORUM The Meeting was adjourned for Public Forum. Mr Lukaniuk voiced disapproval at the closure of Lords Walk. He claimed the closure has caused several RTA fatalities in the region of Lakenheath and the main road between Lakenheath and Mildenhall should be reopened. He thanked Brandon Town Council for recently removing the damaged bus shelter in London Road so quickly (at the junction with Old Forge Court – westbound). Mr Lukaniuk also stated the bus stop is a hazard for pedestrians in its present location and suggested it be relocated to the vicinity of Tescos for road safety reasons. Ms Gillian Linge, G & I Auto Parts, London Road, reiterated Mr Lukaniuks concerns about the location of the aforementioned bus stop. She added that buses stopping there create traffic congestion blocking access to her premises, in an already congested area, and this causes accidents. Mrs Burke was disappointed with the Police absence at the Meeting. She wanted to question the Police about an ongoing dispute with a neighbour. Mr Peter Ridgewell emphasised that George Street would be an ideal spot for relocating the bus stop in question from London Road. A lay-by could also be accommodated at that site. Mr Mark Hollier complained about cars parking on Market Hill. He believed that bollards are required because Police attention is insufficient. Mrs Gina enquired what Brandon Town Council and Suffolk County Council intend doing about the bus stop outside 34, London Road (eastbound). This is opposite the Old Forge Court bus stop, which amplifies the problems surrounding congestion and road safety. Cllr J A Ahern proposed the Council reconvene. Seconded by Cllr Jureko. BUS STOP ON LONDON ROAD, AT THE JUNCTION WITH OLD FORGE COURT, BRANDON. Resolution Record No. BTC085/01/Sept//03 Proposed by Cllr Mr J A Saxby and seconded by Cllr Mr R Silvester CARRIED: 6 for, 3 against, 2 abstentions. FURTHR INFORMATION AND PROPOSALS BE OBTAINED FROM SUFFOLK COUNTY COUNCIL REGARDING THE RELOCATION OF THE BUS STOP ON LONDON ROAD, AT THE JUNCTION WITH OLD FORGE COURT, BRANDON.LORDS WALK CLOSURE Resolution Record No. BTC086/01/Sept//03 Proposed by Cllr Mrs E Milner and seconded by Cllr Mrs J A Ahern CARRIED: 7 for, 1 against, 2 abstentions. THAT BRANDON TOWN COUNCIL WRITE TO SCC HIGHWAYS DEPARTMENT AND REQUEST AN ALTERNATIVE ROUTE TO COMPENSATE FOR THE LORDS WALK CLOSURE.BOLLARDS FIELD ROAD/SEYMOUR AVENUE Resolution Record No. BTC087/01/Sept//03 Proposed by Cllr Mr A P Saxby and seconded by the Chairman, Cllr Ms J S Bourton CARRIED: Unanimous THAT BOLLARDS BE ERRECTED AT THE FIELD ROAD/SEYMOUR AVENUE PLAY AREA9. TOWN CLERK OUTGOING REPORT CHRISTMAS LIGHTS 2003 Resolution Record No. BTC088/01/Sept//03 Proposed by Cllr Mr A P Saxby and seconded by Cllr Mrs S Jureko CARRIED: Unanimous THAT BRANDON TOWN COUNCIL ACCEPTS THE SAME CONTRACTOR AS LAST YEAR SUBJECT TO RENEGOTIATING THE 5% INCREASE IN COST AS PER WRITTEN QUOTE DATED 28 APRIL 2003CHRISTMAS TREE 2003 Resolution Record No. BTC089/01/Sept//03 Proposed by Cllr Mrs S Jureko and seconded by Cllr Mrs J A Ahern CARRIED: Unanimous THAT BRANDON TOWN COUNCIL PROCURES THE 2003 CHRISTMAS TREE FROM THE ELVEDON ESTATE AND INVITES LORD AND LADY IVOR TO PERFORM THE ILLUMINATION CEREMONYDAMAGED STREET LAMP ON MARKET HILL Resolution Record No. BTC090/01/Sept//03 Proposed by Cllr Mr P S Baldwin and seconded by Cllr Mr E V Ashley CARRIED: 10 for, 1 against THAT STREET LIGHT No. 371 IS MOVED TO A LESS VULNERABLE POSITION IN MARKET HILL10. URGENT BUSINESS LETTER OF COMPLAINT FROM N.A.B.B.H. Cllr Mrs C M Silvester declared an interest and left the Meeting. Cllr Mr R Silvester was given the opportunity to respond during the Confidential Section to a written allegation from Mr Bruce Weetman, N.A.B.B.H, that Cllr Silvester misused a disabled parking badge in Tesco’s car park, Brandon. Cllr. Silvester chose to address this matter in public and gave a full account of his actions. He apologised profusely for any oversight on his part and assured the Town Council it would never happen again. Resolution Record No. BTC091/01/Sept//03 Proposed by Cllr Mr N A Vant and seconded by Cllr Mr P S Baldwin CARRIED: 8 for, 0 against, 1 abstention THAT BRANDON TOWN COUNCIL WRITES TO MR BRUCE WEETMAN, TRUSTEE OF N.A.B.B.H, TO INFORM HIM THAT THIS MATTER IS NOT AN ISSUE FOR BRANDON TOWN COUNCILPOLL CARDS Resolution Record No. BTC092/01/Sept//03 Proposed by Cllr. Mrs J A Ahern and seconded by Cllr. Mr N A Vant CARRIED: 10 for, 1 against THAT BRANDON TOWN COUNCIL INSTRUCTS THE FHDC ELECTORAL MANAGER TO DISTRIBUTE POLL CARDS FOR THE FORTHCOMING TOWN COUNCIL ELECTIONS TO BE HELD ON THURSDAY 9 OCTOBER 200311. WARD REPORTS FROM COUNCILLORS UNAUTHORISED FENCE ERRECTED IN VICTORIA AVENUE Chairman, Cllr Ms J S Bourton brought to the attention of the Council that several complaints have been received regarding an unauthorised fence having been erected adjacent to 2, Victoria Avenue, Brandon on land owned by Brandon Town Council Resolution Record No. BTC093/01/Sept//03 Proposed by Cllr Mr N A Vant and seconded by Cllr Mr A P Saxby CARRIED: 10 for, 0 against, 1 abstention THAT BRANDON TOWN COUNCIL WRITES A LETTER OF OBJECTION TO FHDC AND SCC. THAT BTC WRITES TO OUR SCC COUNCILLORS TO LOBBY THEIR SUPPORT. THAT BTC ALSO WRITES TO THE INDIVIDUAL WHO ERRECTED THE FENCE.BULK REFUSE COLLECTION Cllr Mrs J A Ahern registered a letter of complaint about, what are thought to be, excessive charges for the removal and disposal of domestic bulk refuge by FHDC. Cllr Mr R Silvester suggested the complainant should consider arranging joint collections whereby several neighbours could share the cost. 12. PLANNING APPLICATIONS E-MAIL RECEIVED FROM RICHARD PLOWMAN, DEVELOPMENT CONTROL MANAGER Resolution Record No. BTC094/01/Sept//03 Proposed by Cllr Mr A P Saxby and seconded by the Chairman, Cllr Ms J S Bourton CARRIED: Unanimous THAT BRANDON TOWN COUNCIL WRITES A LETTER OF COMPLAINT TO THE CHIEF EXECUTIVE, FHDC, OBJECTING TO THE DISCOURTEOUS AND DISMISSIVE ATTITUDE EXERCISED BY RICHARD PLOWMAN, DEVELOPMENT CONTROL MANAGER, TOWARDS BRANDON TOWN COUNCIL IN AN E-MAIL HE SENT, DATED 13 AUGUST 2003, REGARDING PLANNING APPLICATIONS F/2003/486/OUT AND F/0446/FULPLANNING OBJECTION: APPLICATION F/2003/0675/TPO Resolution Record No. BTC095/01/Sept//03 Proposed by Cllr Mr N A Vant and seconded by Cllr Mrs J A Ahern CARRIED: 6 for, 4 against, 1 abstention THAT BRANDON TOWN COUNCIL OBJECTS TO THE REMOVAL OF TWO LONDON PLANE TREES, THE MALTINGS, RIVERSIDE WALK, BRANDON (PLANNING APPLICATION F/2003/0675/TPO) ON THE GROUNDS THEY ARE AMONGST THE OLDEST, LARGEST AND MOST SPECTACULAR SPECIMENS IN REGION.Resolution Record No. BTC096/01/Sept//03 Proposed by the Chairman Cllr Ms J S Bourton and seconded by Cllr Mrs J A Ahern CARRIED: 10 for, 1 abstention THAT BRANDON TOWN COUNCIL RESOLVES NO OBJECTION TO THE PLANNING APPLICATIONS HEREUNDER DESCRIBED EXCEPT FOR APPLICATION F/2003/0675/TPO.F/2003/0469/FUL : 64 Thetford Road, Brandon. Erection of side conservatory for Mr B Atkins. RESOLVED: NO OBJECTION F/2003/0545/FUL : Land off Waltons Way, Brandon. Submission of details under outline permission . (F/2003/545/RMA – recommended for refusal – see below) : Submission of details under Outline Permission F/2001/244 for the erection of 31 dwellings with garages, estate roads and ancillary works (Major Development) for J S Bloor (Sudbury) Ltd. RESOLVED: NO OBJECTION F/2003/0582/COU : 15 Wimbledon Avenue, Brandon. Resubmission : change of use from industrial to part industrial part retail for Lancaster Kitchens Ltd. (Refused : see below) RESOLVED: NO OBJECTION F/2003/0599/FUL : 6 St Davids Close, Brandon. Erection rear extension for Mr & Mrs Tilstone. RESOLVED: NO OBJECTION F/2003/0600/COU : World of Fragrance, Unit 3, London Road, Brandon. Change of use from warehouse/storage to trade outlet counter for Mr Prince. RESOLVED: NO OBJECTION F/2003/0602/FUL : 10 Woodlands Rise, Brandon. Single-storey front extension for Mr T Slater. RESOLVED: NO OBJECTION F/2003/0603/COU : 8 London Road, Brandon. Change of use from retail to beauticians for Tracy Sheridan. RESOLVED: NO OBJECTION F/2003/0655/FUL : 47 Seymour Avenue, Brandon. Erection of single-storey rear extension and conservatory for Mr & Mrs D Norton. RESOLVED: NO OBJECTION F/2003/0587/CR3 : Old Forest C P School, Market Hill, Brandon. Construction of new entrance with porch and disabled access ramp, in conjunction with use of part of former school building as a pupil referral unit for SCC County Education Officer. RESOLVED: NO OBJECTION F/2003/0589/TPO : 16 Pinewood Drive, Brandon. Removal of 1 Scots Pine Tree for Mr A J Hughes. RESOLVED:NO OBJECTION F/2003/0675/TPO : Riverside Way, Brandon. Removal of 2 English Oak and 1 Sycamore. Works to 1 London Plane, 1 Lime and 1 English Oak for Peverel Management Services. RESOLVED: NO OBJECTION F/2003/0676/CAT : The Maltings, Riverside Way, Brandon. Removal of 2 London Plane, 1 Sycamore, 1 Purple-Leaf Sycamore and 2 Common Ash. Works to 3 Hornbeam for Peverel Management Services. RESOLVED: OBJECTION APPROVAL OF JULY/AUGUST 2003 ACCOUNTS FOR PAYMENT JULY 2003 ACCOUNTS Resolution Record No. BTC097/01/Sept//03 Proposed by Cllr. Mr P S Baldwin and seconded by Cllr Mrs S Jureko CARRIED: 7 for, 2 against (Cllr Saxby) THAT THE PAYMENTS ON THE LIST SUBMITTED FOR JULY 2003 (PUBLIC ITEMS) AND REPRODUCED HEREUNDER ARE APPROVED.
AUGUST 2003 ACCOUNTS Resolution Record No. BTC098/01/Sept//03 Proposed by Cllr. Mr P S Baldwin and seconded by Cllr Mr R Silvester CARRIED: 7 for, 2 against (Cllr Saxby) THAT THE PAYMENTS ON THE LIST SUBMITTED FOR AUGUST 2003 (PUBLIC ITEMS) AND REPRODUCED HEREUNDER ARE APPROVED.
Resolution Record No. BTC099/01/Sept//03 Proposed by the Chairman Cllr Ms J S Bourton and seconded by Cllr Mrs S Jureko CARRIED: 8 for, 1 against, 1 out of room THAT PAYMENT ON THE LIST SUBMITTED FOR MAY 2003 (CONFIDENTIAL ITEMS) AS CIRCULATED TO COUNCILLORS IS APPROVED.13. TO RECEIVE, DISCUSS AND ADOPT 2002/2003 ACCOUNTS Resolution Record No. BTC100/01/Sept//03 Proposed by the Chairman Cllr Ms S Silvester and seconded by Cllr Mrs S Jureko CARRIED: 8 for, 1 against, 1 out of room THAT BRANDON TOWN COUNCIL ADOPT THE 2002/2003 ACCOUNTS18. TO RECEIVE UPDATE – LUBOCK FINE 2001/2002 EXTERNAL AUDIT Resolution Record No. BTC101/01/Sept//03 Proposed by the Chairman Cllr Ms J S Bourton and seconded by Cllr Mrs S Jureko CARRIED: 8 for, 2 abstentions THAT BRANDON TOWN COUNCIL ADOPTS THE LUBOCK FINE 2001/2002 EXTERNAL AUDIT16. ALLOTMENT GARDENS No Further update 25. EXISTING CEMETERY WORKS PROPOSED VISABILITY SPLAY AT THE TOWN KEEPERS CEMETERY DEPOT Cllrs. Mr N A Vant declared an interest and left the Meeting. Cllr Mr P S Baldwin spoke on the issue of a site visit after receiving a telephone call from the person who wants the land to open up his entranceway. It was agreed to hold a Brandon Town Council on-site meeting at the Town Keepers Depot. MEETING ADJOURNED Resolution Record No. BTC102/01/Sept//03 Proposed by Cllr Mrs J A Ahern and seconded by Cllr Mr N A Vant CARRIED: 10 for, 1 against THAT THIS MEETING OF THE BRANDON TOWN COUNCIL ADJOURNS AND RESUMES AT 7pm MONDAY 8 SEPTEMBER 2003. MEETING TERMINATED AT 9.52pm
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