BRANDON TOWN COUNCIL
Minutes of the Meeting of the Full Brandon Town Council
held at 7pm on Monday 01 December 2003
at the (New) Forest School, Bury Road, Brandon

Present: Cllr Ms J S Bourton (Chairman), Cllr Mrs E. Milner (Vice Chairman), Cllr Mrs J A Ahern, Cllr Mr E V Ashley, Cllr Mr S J Edwards, Cllr Mr P MacLoughlin, Cllr Mr S A Newbon, Cllr Mr P R Ridgwell, Cllr Mr A P Saxby, Cllr Mr R Silvester, Cllr Mrs C M Silvester, Cllr Mr N A Vant.

Also Present: Mr J P Scott (Town Clerk), 8 members of the public, 1 member of the press, Police Inspector Adrian Dawson, Police Constable 283 Joe Adams and RAF Squadron Leader Turner.

1.       APOLOGIES FOR ABSENCE
Cllr Mr P S Baldwin, Cllr Mrs S Jureko. Apologies accepted.

2.    DECLARATIONS OF INTERESTS AND ADDITTIONS TO REGISTER OF MEMBERS INTERESTS [PCC of C 2001/LGA 2000]
    Cllr Mr N A Vant declared an interest in Item 23 and duly signed the Members Book of Interests – SCC Property Review/Acquisition Old School House – Update. Cllr Mr P MacLoughlin    declared an interest in Item 17 and duly signed the Members Book of Interests – Brandon Remembrance Playing Fields – Funding.

N.B: Councillors must sign the Declarations of Interest Book before leaving the Meeting.

3.    TO RECEIVE, CONFIRM AND SIGN MINUTES
3.1    RATIFICATION OF MINUTES OF THE FULL BRANDON TOWN COUNCIL MEETING OF MONDAY 03 NOVEMBER 2003 (PUBLIC ITEMS) [LGA 1972 Sch. 12]
Resolution Record No. BTC/166/01/Dec/03
Proposed by The Vice Chairman Cllr Mrs E Milner and seconded by Cllr Mr E V Ashley.
CARRIED: 9 for, 0 against, 3 abstentions.
THAT THE MINUTES OF THE FULL BRANDON TOWN COUNCIL MEETING OF MONDAY 03 NOVEMBER 2003 BE ACCEPTED AND SIGNED AS A TRUE RECORD
3.2    RATIFICATION OF MINUTES OF THE FULL BRANDON TOWN COUNCIL CONTINUATION MEETING OF MONDAY 03 NOVEMBER 2003, HELD ON MONDAY 10 NOVEMBER 2003 (PUBLIC ITEMS) [LGA 1972 Sch. 12]
Cllr Mr R Silvester claimed the meeting started at 7.02 pm and not 7.20 pm as recorded. He also claimed that Cllr Mrs C M Silvester and himself walked out of the Meeting at 7.18 pm and not 7.21 pm as recorded. Cllr Mr R Silvestser also stated … “the Minutes have been interfered with” … and demanded to hear the tape recording of that Meeting before proceeding with this Meeting.

7.16 pm - At this point Cllr Mrs C M Silvester again walked out of the Meeting and did not return.

Resolution Record No. BTC/167/01/Dec/03
Proposed by Cllr Mr R Silvestser and seconded by Cllr Mr P MacLoughlin.
CARRIED: 3 for, 3 against, 5 abstentions.
TO IMMEDIATELY HEAR THE TAPE RECORDING OF THE FULL BRANDON TOWN COUNCIL CONTINUATION MEETING OF MONDAY 03 NOVEMBER 2003, HELD ON MONDAY 10 NOVEMBER 2003.
The Chairman Cllr Ms J S Bourton directed that this vote be deferred to the next Full Meeting.

7.21 pm - At this point Cllr Mr R Silvestser again left the Meeting, voicing the exact time, and did not return.

4.        MATTERS ARISING
4.1      SAFETY CAMERA SITUATED ON LONDON ROAD (A1065), BRANDON
A response was received from the Suffolk Safety Camera Partnership in reply to questions raised at the last Full Meeting [Resolution Record No. BTC/149/03/Nov//03 refers]
Resolution Record No. BTC/168/01/Dec/03
Proposed by Cllr Mrs J A Ahern and seconded by Cllr Mr N A Vant.
NOT CARRIED: 2 for, 7 against, 1 abstention.
THAT BRANDON TOWN COUNCIL WRITES TO THE SUFFOLK SAFETY CAMERA PARTNERSHIP REQUESTING FURTHER DETAILS OF THE NINE CASUALTY ACCIDENTS IN BRANDON AND THE RELEVANCE OF EACH TO THE SITING OF THE SAFETY CAMERA IN QUESTION. ALSO, TO ENQUIRE WHY A.C.P.O GUIDELINES ON SAFETY CAMERA CALIBRATION MUST REMAIN CONFIDENTIAL.
4.2     FLASHING SPEED SIGN ON LONDON ROAD (A1065), BRANDON
Resolution Record No. BTC/169/01/Dec/03
Proposed by Cllr Mr A P Saxby and seconded by The Chairman Cllr Ms J S Bourton.
CARRIED: 9 for, 1 abstention.
THAT BRANDON TOWN COUNCIL WRITES TO SUFFOLK COUNTY COUNCIL ASKING THAT AUTHORITY TO REPAIR THE FLASHING SPEED SIGN ON LONDON ROAD (A1065), BRANDON AS SOON AS POSSIBLE.
5.        Proposed by Cllr Mr A P Saxby and seconded by The Vice Chairman, Cllr Mrs E   Milner.
THAT THE MEETING BE ADJOURNED FOR THE PUBLIC FORUM AND REPORTS
AGREED
   

PUBLIC FORUM
Mr Victor Lukaniuk: objected to an article written by Cllr Mrs J A Ahern, which was published in the last issue of The Brandon Life. It allegedly accused him of “scare mongering” with regard to a possible route for the new Brandon By-Pass road. He requested Brandon Town Councillors to examine his evidence and asked Cllr Mrs J A Ahern to retract her comment. Mr Lukanuik then handed out plans to the Councillors. Cllr Mrs J A Ahern suggested Mr Lukaniuk should contact the relevant agencies concerned. It was generally agreed his objection was not a matter for Brandon Town Council.

Mr David Moon: wanted to know about progress on finding new allotments. The Chairman Cllr Ms J S Bourton, assured Mr Moon that progress was being made. The matter would be heard later at this Meeting as an agenda item when a full update would be given.

Mrs Betty Burke: explained how her female friend had been knocked over on London Road by the force of water displaced by a passing car. As a result, the casualty sustained a sprained wrist. She later reported the incident to the Town Clerk who referred her to the Police who, in turn, referred her to Suffolk County Council who sent her back to the Police. Without a registration number for the offending vehicle, it was generally agreed that the only remaining course of action lies with Suffolk County Council. It is the responsibility of the Highways Authority to ensure that excessive water does not accumulate at the roadside.

Mrs Moore: complained about barbed wire along a low wall outside the Vet’s Surgery on the High Street, Brandon. She thought it was dangerous and should be removed. It was agreed this is a Police matter in the first instance.

6.    TO RECEIVE A REPORT FROM THE POLICE
Inspector Adrian Dawson introduced himself for the first time at a Brandon Town Council Meeting. He hopes to increase the Police personnel at Brandon by one Officer per shift. There has also been a slight change of personnel with the arrival of Sergeant Hewitt who is keen for the Community, Neighbourhood Watch and Brandon Town Council to work together in partnership. He explained that the community must understand why the Police deploy limited resources and he will try to help as much as possible.
House burglaries have decreased by 50%. There has also been a substantial decrease in vehicle crime but criminal damage has increased. However, the latter will be targeted and he will attempt to identify criminal damage hot spots. Inspector Dawson also promised to give extra attention to the Brandon Town Christmas Tree using CCTV due to the tree having been vandalised last year.
There has also been an increase in Police traffic patrols, especially along the A1101 after an increase in road accidents and the threat of terrorism.
Cllr Mr A P Saxby: referred to the last Full Meeting when Sergeant Hewitt stated Brandon “comes under” the Mildenhall Sector. Brandon was believed to have been combined with Mildenhall and not taken over. Cllr Mr A P Saxby suggested it could be called the Brandon and Mildenhall Sector.
He also drew attention to a local Police Officer reported as having a questionable attitude towards executing drink-driving laws.
With regard to the Brandon Town Christmas Tree being vandalised last year, Cllr Mr A P Saxby described how it took the Police a considerable time to respond. Their arrival was then broadcast with blue lights and sirens, giving the culprits ample time to run away.


Inspector Adrian Dawson: could not comment upon an individual Officer’s actions but confirmed that the Police do respond to drink driving information.
He explained that the joint Mildenhall and Brandon Sector was simply an administrative form.
Cllr Mr S A Newbon: believes a lot of criminal damage and fear of crime stems from underage drinking. More attention should be given to alcohol outlets including shops selling intoxicating liquor. He recently witnessed underage drinkers easily obtaining alcohol from a shop.
Inspector Adrian Dawson: takes this matter very seriously and stressed that the problem is being tackled. He highlighted a large seizure from youngsters in Mildenhall only last week.
Cllr Mr P R Ridgwell: asked Sergeant Hewitt last month about motorised scooters. He was informed that riders need insurance under case law but not a helmet, road tax or driving licence. Cllr Mr P R Ridgwell could not understand the legality of how an 11 year old cannot sit inside a car without wearing a seat belt but can ride a motorised scooter.
Inspector Adrian Dawson: this is a grey legal area which needs further clarification with more case law.
Cllr Mr P MacLoughlin: thought more problems were being created with motorised invalid carriages.

7.       TO RECEIVE A REPORT FROM RAF LAKENHEATH
Squadron Leader Turner: reminded the Meeting that November was both Thanksgiving and Remembrance Weekend and 15 wreath layings took place in the area. Military deployments in the Gulf and Norway will return via Lakenheath before Christmas.
Cllr Mr N A Vant: enquired about US Military Personnel being banned by the Military hierarchy from overtaking on local public roads under threat of losing their licence.
Squadron Leader Turner: confirmed that US Forces at Mildenhall did, in fact, dictate an in-house no overtaking policy on certain public roads. The 3rd Air Force has also approached certain Local Authorities requesting the lowering of speed limits where there is risk of accident.
It was also asked why US personnel should be allowed to drive on UK roads when not accustomed to our Highway Code.
Squadron Leader Turner: such personnel undertake a stringent UK Highway Code Test and must hold a full US driving licence. He also pointed out that US personnel killed on UK roads is proportionate to the local population. Therefore, US personnel do not present a particular danger.
Cllr Mrs J A Ahern: believed that driving a left-hand drive vehicle in this Country makes the problem worse. Alternatively, driving a right-hand drive when unaccustomed is just as difficult.
Cllr Mr E V Ashley: BX was temporarily relocated to Feltwell, due to building refurbishments at Lakenheath, meaning more traffic on the roads travelling between the two Bases.
Squadron Leader Turner: claimed this had not created an undue traffic problem.
Cllr Mr E V Ashley: complained about road safety problems under the flight path on the A1065 Road. He suggested erecting bollards to prevent lorries and other vehicles from parking there.
Squadron Leader Turner: endorsed Cllr Mr E V Ashley’s sentiments entirely but stated this is a matter for Suffolk County Council Highways Department. In any event, MOD Police quickly move on parked vehicles. Squadron Leader Turner reminded the Meeting that the


MOD has no jurisdiction over public roads and simply seeks the support of the local authority concerned.
Cllr Mr S A Newbon: suggested the erection of privacy fencing to solve the problem.
Squadron Leader Turner: reported this is already being considered.
Cllr Mr S A Newbon: also suggested flashing lights to warn of low flying aircraft.
Cllr Mr P R Ridgwell: then enquired into the possibility of a Brandon town Councillor visit to RAF Lakenheath.
Squadron Leader Turner: promised to initiate a visit and make arrangements through the Town Clerk.

8.    TO RECEIVE REPORTS (if any) from County Councillors and/or District Councillors.
None received from Suffolk County Council.
FHDC Cllr Mr S J Edwards: resurfacing works to George Street Car Park, Brandon are itemised on the agenda for a FHDC Meeting tomorrow evening. The FHDC Precept Meeting is also due shortly and a meagre increase below inflation is anticipated.

Proposed by The Vice Chairman Cllr Mrs E Milner and seconded by Cllr Mr A P Saxby
THAT THE MEETING OF THE COUNCIL RECONVENE
AGREED

9.    URGENT BUSINESS – any items the Chairman considers a matter of urgent business [pursuant to Section 100B (4) (16) LGA 1972]
9.1     SATURDAY INTERMENT AT BRANDON CEMETERY
Resolution Record No. BTC/170/01/Dec/03
Proposed by The Vice Chairman Cllr Mrs E Milner and seconded by Cllr Mr S A Newbon
CARRIED: Unanimous
THAT THE BURIAL OF THE ASHES OF JOAN JAKUBAS IN BRANDON CEMETERY ON SATURDAY 13 DECEMBER BE GRANTED
10.    WARD REPORTS FROM COUNCILLORS
10.1    LETTER COMPLAINING OF SPEEDING VEHICLES IN BRANDON
Cllr Mr A P Saxby had received a letter from Community Paramedic Mr D Farrell complaining of speeding vehicles around different locations in Brandon.
Resolution Record No. BTC/171/01/Dec/03
Proposed by Cllr Mr A P Saxby and seconded by Cllr Mr S A Newbon
CARRIED: Unanimous
THAT A COPY MR FARREL’S LETTER BE FORWARDED TO SUFFOLK CONSTABULARY WITH THE FULL ENDORSEMENT OF BRANDON TOWN COUNCIL.
10.2   HAZARDOUS PAVEMENTS AT WELLINGTON CLOSE, BRANDON
Cllr Mr P MacLoughlin reported hazardous pavements at Wellington Close. A pregnant lady recently tripped and fell over due to the state of disrepair.
Resolution Record No. BTC/172/01/Dec/03
Proposed by Cllr Mr P MacLoughlin and seconded by The Chairman Cllr Ms J S Bourton CARRIED: Unanimous

THAT BRANDON TOWN COUNCIL WRITES TO SUFFOLK COUNTY COUNCIL HIGHWAYS MANAGEMENT, REQUESTING THE HAZARDOUS PAVEMENTS AT WELLINGTON CLOSE, BRANDON BE MADE SAFE
11.     PLANNING APPLICATIONS. Notifications circulated: plans at Meeting.
Resolution Record No. BTC/173/01/Dec/03
Proposed by The Vice Chairman Cllr Mrs E Milner and seconded by Cllr Mr S A Newbon
CARRIED: Unanimous
THAT BRANDON TOWN COUNCIL RESOLVES NO OBJECTION TO THE PLANNING APPLICATIONS HEREUNDER DESCRIBED
F/2003/0926/TPO: 23 Bracken Rise, Brandon. Felling of one Oak tree. Applicant: Mr R T Cooper                            
RESOLVED: NO OBJECTION

F/2003/0968/COU: Resubmission. Former Coop Building, Market Hill, Brandon. Change of use of ground floor to bowling alley and associated services and front first floor extension to market Hill elevation to provide games area and WC’s. Applicant: Mr N Gutherie, Brandon Lodge Hotel, Market Hill, Brandon.                      
RESOLVED: NO OBJECTION

F/2003/0998/FUL: 44 Spruce Drive, Brandon. Erection of two-storey side extension. Applicants: Mr and Mrs Hall.                
RESOLVED: NO OBJECTION

F/2003/1004/FUL: 16 Saffron Close, Brandon. Erection of single storey rear extension to first floor bathroom and erection of front porch. Applicant: Mr W Williams.
RESOLVED: NO OBJECTION
F/2003/1014/FUL: 70 Rattlers Road, Brandon. Erection of rear extension. Applicant: Ms Spiers.                            
RESOLVED: NO OBJECTION

12.     ACCOUNTS: to receive and approve September 2003 payments.
12.1   PUBLIC ITEMS – discussion permitted thereon.
Resolution Record No. BTC/174/01/Dec/03
Proposed by The Vice Chairman Cllr Mrs E Milner and seconded by Cllr Mr A P Saxby CARRIED: Unanimous
THAT THE PAYMENTS ON THE LIST SUBMITTED FOR NOVEMBER 2003 (PUBLIC ITEMS) AND REPRODUCED HEREUNDER ARE APPROVED

Date

Nov-03
Nov-03
Nov-03
Nov-03
Nov-03
Nov-03
Nov-03
Nov-03
Nov-03

Sub-Totals

Nov-03
Nov-03
Nov-03
Nov-03
Nov-03
Nov-03
Nov-03
Nov-03
Nov-03
Nov-03
Nov-03
Nov-03
Nov-03


Sub-Totals

Totals

Amount

38.69
97.00
21.06
63.13
100.69
39.88
10.50
6.00
80.61

457.56

33.50
92.56
538.54
537.33
32.04
864.87
47.92
12.80
209.97
261.88
21.40
22.00
228.00


2,902.81

3,360.37

Supplier

P/Cash Imprest
SLCC 2004 Subs.
J P Scott Mileage
Tindalls
Finevale SS
Border Bld. Sup.
G&I Auto Parts
J & D Green
Pearsons Ltd



British Gas mth

Anglian Water
A M Asset Light
A M Asset Light
TXU Energi Cmtry
TXU Energi-no 20
TXU Energi OSH
TXU Energi ext box
BT fax/internet
BT main tel line
FHDC garage rent
FHDC Rates Cem
FHDC Rates OSH





Net Total

38.69
97.00
21.06
53.73
91.65
33.94
8.66
6.00
68.60

419.33

27.64

76.36
458.33
457.30
30.51
736.06
45.64
12.19
178.70
222.88
18.20
22.00
228.00


2,513.81


2,933.14

VAT




9.40
9.04
5.94
1.84

12.01

38.23

5.86
16.20
80.21
80.03
1.53
128.81
2.28
0.61
31.27
39.00
3.20
0.00
0.00


389.00


427.23


12.2   CONFIDENTIAL ITEMS
(Staff salaries/Local Gov. Pension)
Resolution Record No. BTC/175/01/Dec/03
Proposed by the Cllr Mr A P Saxby and seconded by The Vice Chairman Cllr Mrs E Milner
CARRIED: Unanimous
THAT PAYMENT ON THE LIST SUBMITTED FOR OCTOBER 2003 (CONFIDENTIAL ITEMS – STAFF SALARIES) AS CIRCULATED TO COUNCILLORS IS APPROVED.
12.3    REASSESS THE LEVEL OF CURRENT INSURANCE COVER FOR STREET LIGHTING UNITS
Resolution Record No. BTC/176/01/Dec/03
Proposed by the Cllr Mr A P Saxby and seconded by Cllr Mr P R Ridgwell
CARRIED: 6 for, 2 against, 2 abstentions
KEEP INSURANCE AT PRESENT LEVEL BUT DO NOT RENEW ON RENEWAL DATE AND HAVE NO INSURANCE COVER THEREAFTER
12.4    REASSESS THE LEVEL OF CURRENT INSURANCE COVER FOR BUS SHELTERS
Resolution Record No. BTC/177/01/Dec/03
Proposed by the Cllr Mr A P Saxby and seconded by The Chairman Cllr Ms J S Bourton CARRIED: 6 for, 4 abstentions
KEEP INSURANCE AT PRESENT LEVEL BUT DO NOT RENEW ON RENEWAL DATE AND HAVE NO INSURANCE COVER THEREAFTER
12.5   PURCHASE OF DMH TOWN COUNCIL RISK ASSESSMENT SOFTWARE
Resolution Record No. BTC/178/01/Dec/03
Proposed by the Cllr Mr A P Saxby and seconded by The Vice Chairman Cllr Mrs E Milner CARRIED: 8 for, 1 against, 1 abstention
THAT BRANDON TOWN COUNCIL PURCHASES DMH TOWN COUNCIL RISK ASSESSMENT SOFTWARE
12.6    REQUEST FOR FUNDING FROM ST PETERS CHURCH, BRANDON
Resolution Record No. BTC/179/01/Dec/03
Proposed by Cllr Mrs J A Ahern and seconded by Cllr Mr S A Newbon
CARRIED: Unanimous
THAT BRANDON TOWN COUNCIL PROVIDES A FLORAL DISPLAY TO THE VALUE OF £30 TO ST PETERS CHURCH FOR THE 2004 SPRING BANK HOLIDAY FLOWER FESTIVAL.
12.7    REQUEST FOR FUNDING FROM BRANDON TENNIS CLUB/BRECKLAND MIDDLE SCHOOL  – TENNIS COURT RESURFACING
Resolution Record No. BTC/180/01/Dec/03
Proposed by The Chairman Cllr Ms J S Bourton and seconded by Cllr Mr A P Saxby.
CARRIED: Unanimous
DECISION DEFERED UNTIL BRANDON TOWN COUNCIL CONSIDERS THE FORTHCOMMING PRECEPT
13.    TO BE ADVISED OF EXISTING CEMETRY WORKS
Cllr Mr A P Saxby wished to thank the Town Keepers, Mr K Briston and Mr L Clemens, for all the hard work put into clearing away leaves and preparing the Cemetery for the Remembrance Day Service.

13.1   TOWN KEEPERS’ REPORT – circulated to Members
PURCHASE OF NEW LEAF BLOWER
Resolution Record No. BTC/181/01/Dec/03
Proposed by Cllr Mrs J A Ahern and seconded by The Vice Chairman Cllr Mrs E Milner.
CARRIED: Unanimous
DECISION TO PURCHASE NEW LEAF BLOWER DEFERED UNTIL BRANDON TOWN COUNCIL CONSIDERS THE FORTHCOMMING PRECEPT
FOOTPATH / GROUND WORKS AROUND THE CENTRAL MEMORIAL STATUE
Resolution Record No. BTC/182/01/Dec/03
Proposed by Cllr Mr S A Newbon and seconded by Cllr Mrs J A Ahern.
CARRIED: Unanimous
THAT THE FOOTPATH AND OTHER GROUND WORKS REQUIRED AROUND THE CENTRAL MEMORIAL STATUE IN BRANDON CEMETERY GO OUT FOR RETENDERING
13.2   APPROVAL OF SENIOR TOWN KEEPERS CHAIN SAW HANDLING COURSE.
Resolution Record No. BTC/183/01/Dec/03
Proposed by Cllr Mr A P Saxby and seconded by The Chairman Cllr Ms J S Bourton.
CARRIED: Unanimous
THAT TOWN KEEPERS MR K BRISTON AND MR L CLEMENS UNDERTAKE A LANTRA APPROVED CHAIN SAW HANDLING COURSE AT OTLEY COLLEGE IN THE SKILLS OF MAINTENANCE/CROSS CUTTIING AND CHAINSAW PRUNING FROM A TOWER SCAFFOLD
14.    TO BE ADVISED OF 2004/2005 ESTIMATED PRECEPT FORMULATION AND DEADLINES – First Draft Precept circulated to Members for information only.
Resolution Record No. BTC/184/01/Dec/03
Proposed by Cllr Mrs J A Ahern and seconded by The Chairman Cllr Ms J S Bourton.
CARRIED: Unanimous
THAT BRANDON TOWN COUNCIL HOLDS A PRECEPT MEETING OF THE FULL COUNCIL IN JANUARY 2004
15.    ADOPTION OF COUNCILLORS ATTENDANCE ALLOWANCES under The Local Authorities (Members Allowances) (England) Regulations 2003
Resolution Record No. BTC/185/01/Dec/03
Proposed by Cllr Mr N A Vant and seconded by Cllr Mrs J A Ahern.
CARRIED: 8 for, 2 against
THAT BRANDON TOWN COUNCIL DECLINES TO ADOPT COUNCILLORS ATTENDANCE ALLOWANCES UNDER THE LOCAL AUTHORITIES (MEMBERS ALLOWANCES) (ENGLAND) REGULATIONS 2003
16.    RESOLUTION FROM No.99 FROM Cllr MR A P SAXBY
Resolution Record No. BTC/186/01/Dec/03
Proposed by Cllr Mr A P Saxby and seconded by The Chairman Cllr Ms J S Bourton.
Cllr Mr A P Saxby requested a named vote.
CARRIED:

FOR
The Chairman Cllr Ms J S Bourton Cllr Mrs J A Ahern
Cllr Mr E V Ashley
Cllr Mr S J Edwards
Cllr Mr P R Ridgwell
Cllr Mr A P Saxby
Cllr Mr N A Vant   
AGAINST
None

ABSTENTIONS
The Vice Chairman -Cllr Mrs E Milner

Cllr Mr S A Newbon

BRANDON TOWN COUNCIL STRONGLY CONDEMNS THE UNNECESSARY ENVIRONMENTAL VANDALISM OF THE TREES OUTSIDE THE REMEMBRANCE PLAYING FIELDS BY FOREST HEATH DISTRICT COUNCIL / SUFFOLK COUNTY COUNCIL
17.    BRANDON REMBRANCE PLAYING FIELDS - FUNDING
Following discussion it was generally agreed this Item should be carried over to the forthcoming Precept Meeting.


9.32 pm     Resolution Record No. BTC/187/01/Dec/03
                  Proposed by Cllr Mrs J A Ahern and seconded by Cllr Mr N A Vant.

                  CARRIED: Unanimous
ADJOURN MEETING FOR A SHORT BREAK
9.40 pm      Meeting resumed.
   
Resolution Record No. BTC/188/01/Dec/03
Proposed by Cllr Mr S A Newbon and seconded by Cllr Mr N A Vant.
CARRIED: Unanimous
THAT ITEM No. 22 ON THIS AGENDA BE BROUGHT FORWARD ANDNOW HEARD
22.     ALLOTMENT GARDENS – TO BE ADVISED OF ANY DEVELOPMENTS
Resolution Record No. BTC/189/01/Dec/03
Proposed by The Chairman Cllr Ms J S Bourton and seconded by Cllr Mr N A Vant.
CARRIED: Unanimous
THAT BRANDON TOWN COUNCIL MAKES ENQUIRIES WITH FOREST HEATH DISTRICT COUNCIL AND SUFFOLK COUNTY COUNCIL TO RENT SUITABLE LAND FOR ALLOTMENT USE IN THE BRANDON AREA
18.    ADOPTION OF BRANDON TOWN COUNCIL MEETING SCHEDULE TO DECEMBER 2004
Resolution Record No. BTC/190/01/Dec/03
Proposed by Cllr Mrs J A Ahern and seconded by Cllr Mr N A Vant.
CARRIED: Unanimous
THAT BRANDON TOWN COUNCIL ADOPTS THE FOLLOWING MEETING SCHEDULE TO DECEMBER 2004
Monday
Monday Precept Meeting
Monday
Monday
Monday
Monday Annual Town Meeting
Monday Annual Town Council Meeting
Monday
NO MEETINGS
Monday
Monday
Monday
Monday
05 January
12 January
02 February
01 March
15 April
10 May
10 May
07 June
05 July
August
06 September
04 October
01 November
06 December

7:00 pm
7:00 pm
7:00 pm
7:00 pm
7:00 pm
6:0pm - 6:45 pm
7:00 pm
7:00 pm
7:00 pm
RECESS
7:00 pm
7:00 pm
7:00 pm
7:00 pm


19.    TO CONSIDER THE CONDITION OF OUTDOOR PUBLIC SEATING
Resolution Record No. BTC/191/01/Dec/03
Proposed by Cllr Mr P MacLoughlin and seconded by Cllr Mr N A Vant.
CARRIED: Unanimous
THAT BRANDON TOWN COUNCIL CONSIDERS ALL NECESSARY REPAIRS, REPLACEMENTS AND RESITING OF PUBLIC SEATING IN BRANDON AT THE NEXT PRECEPT MEETING, INCLUDING THE RECOMMENDATIONS OF THE PUBLIC SEATING WORKING PARTY AUGUST 2002
20.    DRIVER VISIBILITY CONCERNS – BADLY PLACED TELEGRAPH POLES AND OVERGROWN TREES/SHRUBS
Driver visibility obstructions caused by overgrown trees were identified at two locations, namely; Crown Street and Ratlers Road at their respective junctions with Bury Road (B1106)
Resolution Record No. BTC/192/01/Dec/03
Proposed by Cllr Mrs J A Ahern and seconded by The Vice Chairman, Cllr Mrs E Milner.
CARRIED: Unanimous
THAT BRANDON TOWN COUNCIL WRITES TO SUFFOLK COUNTY COUNCIL REQUESTING THAT OVERGROWN TREES CAUSING DRIVER VISIBILITY OBSTRUCTION AT THE JUNCTIONS OF BURY ROAD WITH RATTLERS ROAD AND BURY ROAD WITH GREEN ROAD, BE LOPPED
21.     TO RECEIVE AN UPDATE ON ACTION AT THE ORCHARD, COULSON LANE
Carried forward to the next agenda.

22.     ALLOTMENT GARDENS – TO BE ADVISED OF ANY DEVELOPMENTS
Brought forward – between Items 17 and 18.

23.    SCC PROPERTY REVIEW/ACQUISITION OLD SCHOOL HOUSE - UPDATE
Since the last Meeting, Architect John Atkins, had been instructed to undertake a feasibility study of the Old School House with regard to DDA compliancy. A brief had been prepared by Mr Atkins and circulated to all Members – Carried over to next Full Meeting under the heading, ‘Old School House DDA Compliancy/Structural Alterations’.

24.     RESOLUTION TO EXCLUDE THE PUBLIC AND PRESS:
Resolution Record No. BTC/193/01/Dec/03
Proposed by Cllr Mr N A Vant and seconded by The Chairman Cllr Ms J S Bourton.
CARRIED: Unanimous
THAT IN VIEW OF THE CONFIDENTIAL NATURE OF THE BUSINESS ABOUT TO BE TRANSACTED IT IS ADVISABLE IN THE PUBLIC INTEREST THAT THE PUBLIC AND PRESS BE TEMPORARILY EXCLUDED AND THEY ARE INSTRUCTED TO WITHDRAW FOR THE FOLLOWING REASONS: CONFIDENTIAL MINUTES; STAFFING ISSUES; QUOTATIONS. [Section 100(A)(4) LGA 1972]

BRANDON TOWN COUNCIL
CONFIDENTIAL MINUTES
 of the Full Brandon Town Council
held at 7.pm on Monday 01 December 2003
 at The (New) Forest School, Bury Road, Brandon.

THIS PAGE IS CONFIDENTIAL
ONLY THE RESOLUTIONS MAY BE DISPLAYED
AS A MATTER OF PUBLIC RECORD

25.     TO RECEIVE, CONFIRM AND SIGN CONFIDENTIAL MINUTES -
of the Full Continuation Meeting of Brandon Town Council, of Monday 3 November 2003, held on Monday 10 November 2003.
Resolution Record No. BTC/194/01/Dec/03
CARRIED:
THAT THE CONFIDENTIAL MINUTES OF THE FULL BRANDON TOWN COUNCIL CONTINUATION MEETING OF MONDAY 3 NOVEMBER 2003 AND HELD ON MONDAY 10 NOVEMBER BE ACCEPTED AND SIGNED AS A TRUE RECORD
26.    MATTERS ARISING FROM CONFIDENTIAL MINUTES
None arising.

27.    SALARY INCREMENTS

28.    TO DISCUSS ACQUISTION OF LAND: NEW CEMETERY PURCHASE
   
28.    TO CONSIDER QUOTATIONS
Resolution Record No. BTC/196/01/Dec/03
CARRIED:
THAT BRANDON TOWN COUNCIL ACCEPTS THE QUOTE SUBMITTED BY EVERGREEN LANDSCAPES TO REMOVE THE TREE IN BRANDON CEMETERY THAT THREATENS TO TOPPLE HEADSTONES, PAYMENT TO BE MADE IN THE NAME OF J BUCKLEY.



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