BRANDON TOWN COUNCIL
Minutes of the Full Brandon Town Council Meeting
Held on Monday 4 March 2013
In the Council Chamber, The Old School House, Market Hill, Brandon at 7.00pm.

Present: Cllr. R Silvester, Cllr. N Vant, Cllr. P Ridgwell, Cllr. Mrs L Challiss, Cllr. I Horner,
Cllr. T Simmons, Cllr. K Butcher, Cllr. G Hughes, Cllr. P Macloughlin, Cllr. L Jacobs,
Cllr. S Edwards, Cllr. M Skinner, Cllr. R Crowther.

 Also present: Mrs C Mason (Town Clerk), Cllr. B Bishop, PCSO T Keogh-Horgan and thirteen members of the public.

The meeting commenced at 7.00pm.

A PRESENTATION FROM GILES DE LOTBINIERE WITH REGARD TO THE BRANDON RELIEF ROAD
Copies of the proposed Brandon Relief Road were circulated to councillors and members of the public. Key points of the presentation: the scheme will be financed by a consortium of local landowners, including the de Lotbiniere family, Central Government, Pinch Point Fund and Network Rail; a residential development of 2000 homes over twenty years will help fund the project; it is envisaged a planning application will be submitted to FHDC in the summer; the route will start at the west of the town and will end south of Weeting.

1.  APOLOGIES
Cllr. D Bimson.

2.  DECLARATIONS OF INTEREST and additions to Members Register of Interests.
None.

3.  TO RECEIVE, CONFIRM AND SIGN MINUTES
Of the Brandon Town Council Precept Meeting of Monday 28 January 2013 and the Brandon Town Council Meeting of Monday 4 February 2013.
Resolution Record No. BTC/81/04/Mar/13
Proposed by Cllr. I Horner and seconded by Cllr. T Simmons.
CARRIED: Unanimous.
THAT THE MINUTES OF THE FULL BRANDON TOWN COUNCIL PRECEPT MEETING OF MONDAY 28 JANUARY 2013 AND THE BRANDON TOWN COUNCIL MEETING OF MONDAY 4 FEBRUARY 2013 BE ACCEPTED AS A TRUE RECORD.
4.  MATTERS ARISING for information exchange only
Of the Brandon Town Council Meeting Precept Meeting of Monday 28 January 2013 and the Brandon Town Council Meeting of Monday 4 February 2013.
Cllr. G Hughes said unknown to the town council, a local group who had recently been given a donation by us, actually had substantial funds in their bank account. Accounts to be requested for any future application.

5.  PUBLIC FORUM – Monthly event limited to 3 minutes duration maximum per resident.
Resolution Record No. BTC/82/04/Mar/13
Proposed by Cllr. K Butcher and seconded by Cllr. I Horner.
CARRIED: Unanimous.
THAT THE MEETING BE ADJOURNED FOR THE PUBLIC FORUM.
Members of the public raised issues relating to the road works on the A11 and the effect of HGV’s travelling through Brandon; the adoption of Millers Lane (BB to respond); additional allotment fencing (an agenda item).

6.  TO RECEIVE A REPORT FROM THE POLICE/RAF LAKENHEATH
Crime figures up to the 14th January 2013 were circulated. There were 67 recorded crimes within this time period. The same period last year saw 74 crimes recorded. This is a decrease of 9.5%. Questions included parking on double lines outside Bet Fred; theft from shops. The Chairman requested a full report from Sgt Chisnall as to why police are not treating shop thefts as a crime.
With no issues to report, Squadron Leader Neilds invited questions. Cllr. P MacLoughlin said there was a deep rut along the edge of the A1065 road surface and could prove a hazard to motorists. Squadron Leader Neilds to investigate.

7.  TO RECEIVE REPORTS (if any) from County and /or District Councillors.
Key points in Cllr. B Bishop’s report: SCC and FHDC are not to increase council tax this financial year; the lockable bollard on Market Hill; tour of the Brandon Centre; the repainting of double yellow lines from Spar to the traffic lights. In response to a question regarding the adoption of Millers Lane, Cllr. Bishop said this has yet to be resolved between SCC and the developers.

The meeting was reconvened.

8.  URGENT BUSINESS – any items the Chairman considers a matter of urgent business.
There were no matters of urgent business.

9.  ACCOUNTS
Resolution Record No. BTC/83/04/Mar/13
Proposed by Cllr. S Edwards and seconded by Cllr. T Simmons.
CARRIED: Unanimous.

THAT BRANDON TOWN COUNCIL APPROVES THE ACCOUNTS FOR
FEBRUARY 2013.


Date


Feb-13
Feb-13
Feb-13
Feb-13
Feb-13
Feb-13
Feb-13
Feb-13
Feb-13
Feb-13



TOTAL:
Amount


98.90
34.60
16.45
125.65
49.00
128.29
194.42
18.00
270.00
24.00



959.31
Supplier


Fengate Fasteners - some equipment no VAT
Travis Perkins
SLCC Enterprises Ltd
Finevale Service Station
J & D Green
Lyreco UK Limited
Thetford Garden Centre
Suffolk Association of Local Councils
Sage (UK) Limited
SALC
Net Total


85.08
28.83
16.45
104.71
49.00
106.91
162.04
15.00
225.00
20.00



813.02
VAT


13.82
5.77

20.94

21.38
32.38
3.00
45.00
4.00



146.29




10.  ALLOTMENTS

Cllr.T Simmons, Cllr. R Crowther and Cllr. P Macloughlin declared an interest in this agenda item. The Members Book of Interests was duly signed.
As quotations were to be discussed, it was agreed to move this item to the confidential section of the meeting.

11.  A11 SIGNPOSTS AND BURY ROAD IMPROVEMENTS
Cllr. I Horner was thanked by the Chairman for his comprehensive report. Contents were noted.
Resolution Record No. BTC/84/04/Mar/13
Proposed by Cllr. R Silvester and seconded by Cllr. G Hughes.
CARRIED: Unanimous.
THAT BRANDON TOWN COUNCIL SUBMITS THE REPORT BY COUNCILLOR
IAN HORNER TO THE COUNTY HIGWAYS FOR THEIR CONSIDERATION.
12.  CEMETERY BOUNDARY WALL
The Diocesan Registrar to be contacted for advice prior to any decision being made.

13.  BRANDON REMEMBRANCE PLAYING FIELD PLAY AREA
The Brandon Remembrance Playing Fields Committee to be consulted regarding work still required at the play area.

14.  RESOLUTION TO EXCLUDE THE PUBLIC AND PRESS
Resolution Record No. BTC/85/04/Mar/13
Proposed by Cllr. T Simmons and seconded by Cllr. K Butcher.
CARRIED: Unanimous.

That pursuant to the Public Bodies (Admission to Meetings) Act 1960, the Public and Press be excluded from the Meeting temporarily due to the confidential nature of the business to be discussed concerning QUOTES: LAND: STAFF: CONTRACT.

BRANDON TOWN COUNCIL
Confidential Minutes
Of the Full Brandon Town Council Meeting
Held at 7.00pm on Monday 4 March 2013
In the Council Chamber, Old School House, Market Hill, Brandon.

THIS PAGE IS CONFIDENTIAL
ONLY THE RESOLUTIONS MAY BE DISPLAYED
AS A MATTER OF PUBLIC RECORD

15. TO RECEIVE, CONFIRM AND SIGN CONFIDENTIAL MINUTES
Of the Brandon Town Council Continuation Meeting of Monday 18 February 2013.
Resolution Record No. BTC/86/04/Mar/13
Proposed by Cllr. S Edwards and seconded by Cllr. K Butcher.
CARRIED: Unanimous.
THAT THE MINUTES OF THE BRANDON TOWN COUNCIL CONTINUATION MEETING OF MONDAY 18 FEBRUARY 2013 BE ACCEPTED AS A TRUE RECORD.
16.  MATTERS ARISING from the Brandon Town Council Continuation Meeting of Monday 18 February 2013. Highways to be contacted as to why the traffic regulation signage at Market Hill does not have specific loading and unloading times.

ALLOTMENTS
Resolution Record No. BTC/87/041/Mar/13
CARRIED:

THAT BRANDON TOWN COUNCIL AGREES AT THIS PRESENT TIME NOT TO FINANCE ADDITIONAL FENCING AT THE ALLOTMENT SITE BUT TO ENCOURAGE THE ASSOCIATION TO APPLY FOR FUNDING GRANTS FROM RELEVANT OUTSIDE AGENCIES.



With no further business to discuss the meeting closed at 9.05 pm.





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