BRANDON TOWN COUNCIL
Minutes of the Meeting of the Full Brandon Town Council
Monday 07 April 2003 at 7:00 pm at the (New) Forest School, Bury Road, Brandon
 
Present: Cllr A P Saxby (Chairman), Cllr Mrs J A Ahern (Vice-Chairman), Cllr E V Ashley, Cllr P S Baldwin, Cllr Ms J S Bourton, Cllr S J Edwards, Cllr Mrs S Jones-Weetman, Cllr Mrs S Jureko, Cllr Mrs E Milner, Cllr P R Ridgwell, Cllr R Silvester, Cllr A Thorne and Cllr N A Vant.
 
Also Present: Linda Sherer (Town Clerk); 2 police officers, 2 members of the press, 8 members of the public.
 
The Town Clerk wished to tape record the Meeting with the agreement of Council.  The Chairman expressed reservations and there were concerns as to the storage of data thus collected and any implications of the Data Protection Act 1998.  It was agreed not to tape this meeting but to allow the Town Clerk to verify the legal situation in this respect and to add the Item to the next Full Brandon Town Council Agenda, scheduled for Monday 14 May 2003, for the newly-elected Council to debate and decide. 
 
1. APOLOGIES FOR ABSENCE
No apologies tendered; it was noted that Cllr Mrs Jones-Weetman would be late because of a prior engagement. 
 
2. DECLARATIONS OF INTEREST and ADDITIONS TO REGISTER OF MEMBERS’ INTERESTS [PCC of C 2001/LGA 2000]   
N.B. Councillors must sign the Declarations Book before leaving the Meeting. 
Cllr Baldwin declared an interest in Agenda Item 25. and duly signed the Declaration of Interests book at this time.   (Cllr Mrs Jones-Weetman on her arrival declared an interest in Agenda Items 17 and 23 and duly signed the Declaration of Interest book).
 
3. RATIFICATION OF MINUTES OF PREVIOUS MEETING (PUBLIC ITEMS) ON 03 MARCH 2003

 
Resolution Record No. BTC216/07/Apr/03 :
CARRIED : 9 for, 0 against, 3 abstentions.
THAT THE MINUTES OF THE FULL BRANDON TOWN COUNCIL MEETING OF MONDAY 03 MARCH 2003 (PUBLIC ITEMS) BE ACCEPTED AND SIGNED AS A TRUE RECORD.
4. PUBLIC FORUM
Resolution Record No. BTC217/07/Apr/03 :
CARRIED : unanimous.
THAT THE MEETING BE TEMPORARILY ADJOURNED FOR PUBLIC  FORUM AND TO RECEIVE REPORTS IF ANY FROM THE POLICE, RAF COMMANDER, COUNTY AND/OR DISTRICT COUNCILLORS. 
Cllr Mrs Jones-Weetman joined the Meeting and signed the Declarations of Interest book in relation to Items 17 (Allotments) and 23 (Table Tennis Table).
 
5. REPORT FROM THE POLICE
The Chairman welcomed Sgt Benford and Pc Starnes to the Meeting.  Sgt Benford introduced himself and explained that would be taking up his new post in Brandon within the next two weeks. 
 
The monthly crime statistics had been provided by the Community Beat Officer, Pc Keith Grant.
 
41 crimes recorded for the month of January 2003 of which 31% show as detected
48 crimes recorded for the month of February 2003 of which 29% show as detected
64 crimes recorded for the month of March 2003 of which 14% show as detected
 
It was noted that the number of crimes had increased.  It was further noted that traffic built up on yellow cross-hatched areas which should be kept clear.  Pc Starnes suggested taking registration numbers of such vehicles and reporting this to the Police.  He noted that the yellow markings may not be sufficiently clear and might need repainting.  It was noted that some drivers might not understand the significance of the yellow cross-hatching.  
 
Section 17 of Crime & Disorder Act 1998 : Brandon Town Council continues to be aware of its duties and responsibilities under this Act.
 
6.  REPORT FROM RAF LAKENHEATH
Squadron-Leader M Turner, RAF Lakenheath Commander, noted that some 500 personnel had been redeployed to the Gulf.  He informed the Meeting that the Ministry of Defence had applied for a further six months extension of the temporary Lords Walk Closure.   The Council’s position that Lords Walk should not be closed was reiterated. 
 
Resolution Record No. BTC218/07/Apr/03 :
CARRIED : 10 for, 3 against, 0 abstentions.
THAT BRANDON TOWN COUNCIL AGAIN WRITES TO THE MINISTRY OF DEFENCE, ROYAL AIR FORCE, USAFE AND ANY RELEVANT AUTHORITIES, REPEATING ITS OBJECTION TO THE CLOSURE OF LORDS WALK AND ENQUIRING WHAT IF ANY ALTERNATIVES HAVE BEEN CONSIDERED.
7.  REPORTS FROM COUNTY AND/OR DISTRICT COUNCILLORS
Apology received from County Cllr Bill Bishop.  Both District Cllrs Edwards and Silvester noted that this was a quiet time at FHDC.
 
Resolution Record No. BTC219/07/Apr/03 :
CARRIED : unanimous.
THAT THE MEETING BE RECONVENED FOLLOWING PULBIC FORUM AND REPORTS IF ANY FROM THE POLICE, RAF COMMANDER, COUNTY AN/OR DISTRICT COUNCILLORS.
8.  TOWN CLERK’S REPORT
The Town Clerk had circulated a three-page report, updating Councillors on the previous month’s main activities.
 
(i)    That BTC already has ongoing contracts with TXU Energi (now
    Powergen for power; with Eastern Contracting (now Alfred McAlpine Asset
Management viz. A M Lighting) for streetlight monthly maintenance; with Eastern Contracting (now A M Lighting) for additional repairs, provision of new streetlights etc in conjunction with 24/7 for power; with British Gas for
supply to Old School House and Gasforce for equipment inspections.  All these could be renegotiated in time for consideration in the next Precept (2004/2005) commencing at the October 2003 Meeting.
 
(ii)    That a resident had complained that no back existed to the George Street bus
    shelter.  It was agreed that quotations should be sought for the provision of a
    metal back to this shelter.
 
Resolution Record No. BTC220/07/Apr/03 :
CARRIED : unanimous.
THAT QUOTATIONS BE SOUGHT FOR PROVISION OF A METAL BACK TO THE GEORGE STREET BUS SHELTER IN RESPONSE TO A COMPLAINT FROM A RESIDENT.
Additional points were raised in connection with the location of the bus shelter.  It was agreed to defer these to the next meeting.  Various suggestions included : moving the bus shelter back to allow for a bus lane, checking ground conditions in the area and querying suitability of a bus stop near a Fire Station exit and the weight-bearing conditions of the area over cellars. 
 
(iii)               Three Insurance Quotations had been sought by the Town Clerk from :
Cornhill Insurance (£3,672.58), Zurich Municipal (£4,699.08) and AXA
(not able to quote for Public Liability Cover).  It was agreed that the
Cornhill quotation be accepted for 2003/2004 BTC full Insurance cover.
 
Resolution Record No. BTC221/07/Apr/03 :
CARRIED : unanimous.
THAT THE QUOTATION FROM CORNHILL INSURANCE BE ACCEPTED FOR THE FULL BRANDON TOWN COUNCIL INSURANCE COVER FOR THE PERIOD 01 APRIL 2003 – 31 MARCH 2004 BOTH DAYS INCLUSIVE IN THE SUM OF £3,672.58 INCLUDING IPT.
(iv)    The year 2004 will be the 110th Anniversary of Brandon Town (1894 Parish)
    Council – Members may wish to consider a commemorative event.
 
(v)    Town Clerk Annual Leave Entitlement (5 days of 20) 22 Apr – 28 Apr 2003
    (5 days of 15 remaining) 21 Jul – 25 Jul 2003 and offices to be checked daily
     by Senior Town Keeper.  
 
It was noted that the Town Clerk had passed the first two Assignments of
University of Gloucestershire Local Policy Course kindly sponsored by
Brandon Town Council (EL105 Community and EL110 Procedures).
 
It was agreed that the Town Clerk receive formal training In Website Design.
 
Resolution Record No. BTC222/07/Apr/03 :
CARRIED : 10 for, 1 against, 1 abstentions, 1 did not vote.
THAT THE TOWN CLERK RECEIVE FORMAL TRAINING IN  WEBSITE DESIGN TO FACILITATE UPDATING OF THE CURRENT BRANDON TOWN COUNCIL WEBSITE.
(vi)    Research had been conducted into comparative costs of gravedigging using
    outside agencies: £50 per hour per two man team for re-opening of 3 hours;
    new grave of 5 hours; estimate re current number of graves £12,500 p.a.
 
(vii)    Hanging Baskets for Summer 2003 : it was agreed that Mrs Langley be 
      approached for a further year and that care be taken to ensure that the supplier
    of the Watering System calibrates the pipes correctly.  The Brandon & District
    Chamber of Trade had advised that it would not be providing its usual eight
    High Street baskets this year but had kindly offered to donate its baskets and
    watering systems to the Town Council plus a sum of money towards flowers.
    It was agreed to accept this offer to ensure the Town still had all baskets. 
 
Resolution Record No. BTC223/07/Apr/03 :
CARRIED : 10 for, 0 against, 1 abstentions, 2 did not vote.
THAT BRANDON TOWN COUNCIL ACCEPTS THE DONATION OF EIGHT BASKETS AND WATERING SYSTEMS PLUS CASH CONTRIBUTION FOR 2003 SUMMER HANGING BASKETS FROM BRANDON & DISTRICT CHAMBER OF TRADE.
(viii)    Christmas Lights for 2003 : discussion took place as to the merits of all white
    lights per 2002 or coloured lights per 2001.  It was agreed that the lights again
    should be all white.  It was agreed to accept the quotation of R Lake for a third
    year with a proviso that discussion take place thereafter to consider alternative
    quotations in future years.  It was indicated that the estimate from R Lake
    should be per 2002 plus inflation (not including the cost of the vandalism).
 
Resolution Record No. BTC224/07/Apr/03 :
CARRIED : unanimous.
THAT BRANDON TOWN COUNCIL AGREES TO APPOINT  R LAKE TO PROVIDE THE 2003 BRANDON CHRISTMAS LIGHTS (FOR A THIRD YEAR) IN ALL WHITE SCHEME SUBJECT TO ESTIMATE BEING PER 2002 COSTS PLUS INFLATIONARY INCREASE (NOT INCLUDING THE COST OF THE VANDALISM IN 2002).
(ix)    Room Hire charge waiver for one night : Brandon Oddfellows had rented an
    upstairs room at Old School House in December 2002 and had to abandon the
    meeting because of a central heating fault.  They requested no charge for their
    January 2003 Meeting to compensate for this.  Amount in question : £6.30.
 
Resolution Record No. BTC225/07/Apr/03 :
CARRIED : unanimous.
THAT BRANDON TOWN COUNCIL AGREES TO WAIVE THE JANUARY 2003 CHARGE OF £6.30 TO THE BRANDON ODD-FELLOWS TO COMPENSATE FOR THE CENTRAL HEATING PROBLEM AT THEIR DECEMBER 2002 MEETING.
(x)    Nine Stiles Walk 2003 confirmed date : FRIDAY 20 JUNE 2003 at 7:00 PM
 
Resolution Record No. BTC226/07/Apr/03 :
CARRIED : 10 for, 0 against, 0 abstentions, 3 did not vote.
THAT BRANDON TOWN COUNCIL CONDUCTS THE 2003 NINE STILES WALK ON FRIDAY 20 JUNE 2003 AT 7:00 PM COMMENCING AT THE BRANDON ORCHARD STILE IN COULSON LANE.
(xi)    Cemetery Meeting 2003 confirmed date :  WED 09 JULY 2003 at 7:00 PM
 
Resolution Record No. BTC227/07/Apr/03 :
CARRIED : 10 for, 0 against, 0 abstentions, 3 did not vote.
THAT BRANDON TOWN COUNCIL CONDUCTS THE 2003  CEMETERY MEETING ON WEDNESDAY 09 JULY 2003 AT 7:00 PM TO WHICH ALL COUNCILLORS ARE INVITED FOR DISCUSSIONS WITH THE TOWN KEEPERS.
(xii)    Purchase of new Telescopic Pole Saw : a new saw had been purchased to
    replace an older item irreparably damaged to facilitate cemetery and town 
    maintenance at a cost of £176.33 including VAT and carriage.
 
(xiii)    Adoption of Town Clerk’s Report as circulated :
 
Resolution Record No. BTC228/07/Apr/03 :
CARRIED : 11 for, 0 against, 0 abstentions, 2 did not vote.
THAT BRANDON TOWN COUNCIL CONDUCTS THE 2003  CEMETERY MEETING ON WEDNESDAY 09 JULY 2003 AT 7:00 PM TO WHICH ALL COUNCILLORS ARE INVITED FOR DISCUSSIONS WITH THE TOWN KEEPERS.
9.  RESIDENT’S COMPLAINT RE HGVs IN BRANDON
Mr Lukaniuk had written to enlist Brandon Town Council’s help in contacting Milbank Industries to request them to desist from driving their concrete-laden, HGV vehicles through Brandon and up and down the High Street.  He thought that a Section 109 Agreement might be in place in this regard. It was agreed that the Norfolk County and Breckland District Councils would be the appropriate Authorities in this matter.  It was agreed to write to both Authorities in this respect. 
 
Resolution Record No. BTC229/07/Apr/03 :
CARRIED : unanimous.
THAT BRANDON TOWN COUNCIL WRITES TO (1) MILBANK INDUSTRIES TO REQUEST THEM TO DESIST THE ACTIVITY AND TO (2) NORFOLK COUNTY AND BRECKLAND DISTRICT COUNCILS TO REQUEST ENFORCEMENT OF ANY EXISTING SECTION 109 AGREEMENT TO DETER CONCRETE-LADEN, HGV VEHICLES FROM TRAVELLING THROUGH BRANDON AND PARTICULARLY ITS HIGH STREET ON A REGULAR BASIS.
10. URGENT BUSINESS
(A)    Letter from SCC Environment & Transport ref A 1065 Junction with Crown
Street, Brandon Traffic Island – including drawings 504/01/00/1065/PI/EJP  showing possible widening on the south side on Mile End Road to allow large vehicles to turn right out of Crown Street without being inhibited by the existing traffic island.
 
Resolution Record No. BTC230/07/Apr/03 :
CARRIED : 10 for, 2 against, 0 abstention, 1 did not vote.
THAT BRANDON TOWN COUNCIL ADVISES NO OBJECTION TO THE PROPOSED WORKS AS SPECIFIED BY SUFFOLK COUNTY COUNCIL IN RESPECT OF CROWN STREET BRANDON TRAFFIC ISLAND REFERENCE 504/01/00/11065/PI/EJP.
11.  REPORTS FROM BRANDON TOWN COUNCILLORS 
(1)    Cllr Mrs Milner drew attention to a missing sign in Woodlands Rise which 
had caused difficulties for Emergency Services, searching for a particular
house, as it should have shown the numbers of certain properties.
 
Resolution Record No. BTC231/07/Apr/03 :
CARRIED : 10 for, 2 against, 0 abstention, 1 did not vote.
THAT BRANDON TOWN COUNCIL WRITES TO FOREST HEATH DISTRICT COUNCIL SEEKING A REPLACEMENT SIGN FOR WOODLANDS RISE BEARING THE APPROPRIATE HOUSE NUMBERS, AS SOON AS POSSIBLE
(2)    Cllr Baldwin noted that the 40 mph warning sign in London Road was not
working and the Town Clerk was asked to write to SCC again in this regard.
It was also noted that the warning sign in Thetford Road was working too soon
and this fact also should be reported.
 
(3)    Ling Heath Trust Representatives : it was agreed to defer this matter until the
    new Council was in place.
 
Resolution Record No. BTC232/07/Apr/03 :
CARRIED : unanimous.
THAT BRANDON TOWN COUNCIL DEFERS DISCUSSION OF THE MATTER OF ITS LING HEATH TRUST REPRESENTATIVES UNTIL THE NEW TOWN COUNCIL IS IN PLACE ON 14 MAY 2003.
12. PLANNING APPLICATIONS
F/2003/149 : 19 The Chase, Brandon.  Erection of single-storey front/side extension for Mr Salmon.                                                             Resolved : NO OBJECTION 
 
F/2003/154 : 13 Field Road, Brandon.  Erection of single-storey side extension with roof accommodation (demolition of existing side lobby and shed) for Mr Wheeler.
                                 Resolved : NO OBJECTION 
 
F/2003/168 : 27 George Street, Brandon.  Erection of two-and-a-half storey dwelling (demolition of 3 existing garages) for A McBane. 
(1 abstention from this vote)                     Resolved : NO OBJECTION 
 
F/2003/169 : 8 Seymour Avenue, Brandon.  Erection two-storey rear extension for Mr & Mrs Flowers.                                       Resolved : NO OBJECTION 
                   
F/2003/177 : Heathcote House, Warren Close, Brandon.  Erection of greenhouse in communal garden for Orbit Housing Association.                                   Resolved : NO OBJECTION 
 
Resolution Record No. BTC233/07/Apr/03 :
CARRIED : unanimous except F/2003/168 (1 abstention).
THAT BRANDON TOWN COUNCIL RESOLVES NO OBJECTION TO (1) PLANNING APPLICATIONS F/2003/149, 154, 168, 169 and 177 (AS LISTED ABOVE); (2)  STREET NAMING 1 – 20 MILLERS LANE, BRANDON; AND (3) RESOLVES TO SUPPORT THE PROPOSAL TO EXTEND THE 30 MPH SPEED LIMIT IN LONDON ROAD.
12(f) Street naming and numbering in Brandon
Letter circulated re. “1 – 20 Millers Lane, Brandon”.          Resolved : NO OBJECTION 
 
12(h) 30 mph Speed Limit on A1065 London Road, Brandon
Proposal to seek extension of 30 mph speed limit on London Road to Brandon sign.
Letter circulated from Brandon Residents’ Association Chairman H C Clarke Esq.
       Resolved : SUPPORT PROPOSAL
 
13.  APPROVAL OF FEBRUARY 2003 ACCOUNTS FOR PAYMENT
Cllr Thorne declared an interest in line item 268 and duly signed the Declaration of Interests Book and did not vote.
 
Resolution Record No. BTC234/07/Apr/03 :
CARRIED : 8 for, 0 against, 2 abstentions, 2 did not vote, 1 declared an interest and did not vote (Cllr Thorne).
THAT THE PAYMENTS ON THE LIST SUBMITTED FOR MARCH 2003 (PUBLIC ITEMS) AND REPRODUCED HEREUNDER BE APPROVED.
Resolution Record No. BTC235/07/Apr/03 :
CARRIED : 8 for, 0 against, 3 abstentions, 2 did not vote.
THAT THE PAYMENTS ON THE LIST SUBMITTED FOR MARCH 2003 (CONFIDENTIAL ITEMS) AS CIRCULATED TO COUNCILLORS BE APPROVED.

Date

Mar-31

Mar-31
Mar-31
Mar-31
Mar-31
Mar-31
Mar-31
Mar-31
Mar-31
Mar-31
Mar-31
Mar-31
Mar-31
Mar-31
Mar-31
Mar-31
Mar-31
Mar-31
Mar-31
Mar-31
Mar-31
Mar-31
Mar-31
Mar-31
None
None


TOTAL cf

 

Amount

79.09

969.63
22.34
143.90
21.57
16.33
110.21
6.00
29.38
141.00
1,741.94
15.56
108.38
64.00
quarterly
cheque
quarterly
864.87
quarterly
quarterly
quarterly
quarterly
81.00
20.96



3,387.44
Supplier

Finevale Services

J Powell & Son
A Thorne (miles)
AFS (copier hire)
Canon (copies)
Tindalls
Pearsons
J D Green w/dows
Gasforce
Market Town sub
AM Light repairs
L Sherer miles
Finevale Services
British Gas month
Anglian Water
Eastern Contract
TXU Energi-20/2
TXU Energi-no 20
TXU Energi-no 49
TXU Energi-no 51
BT fax/internet
BT main tel line
Univ of Glos (2/18)
FHDC Garage
FHDC Rates Cem
FHDC Rates OSH
 
Net Total

73.26

825.21
22.34
122.47
18.36
13.90
93.80
6.00
25.00
120.00
1,482.50
15.56
101.17
64.00
quarterly
changed
quarterly
736.06
quarterly
quarterly
quarterly
quarterly
81.00
17.85



2,920.01

VAT

5.83

144.42

21.43
3.21
2.43
16.41

4.38
21.00
259.44

7.21

Quarterly
Changed
Quarterly
128.81
Quarterly
Quarterly
Quarterly
Quarterly

3.11



467.43

14.  AMENDMENTS TO FEBRUARY 2003 ACCOUNTS
The Town Clerk advised that amendments had been necessary to the February Accounts because Eastern Contracting (now Alfred McAlpine Asset Management  “A M Lighting”) had had problems accepting the Direct Debits and had requested cheques payable to Eastern Contracting; had then revised their request to cheques payable to A M Asset Management; then agreed they could accept Standing Orders.  A M Asset Management is currently accepting Standing Orders into the Eastern Contracting Bank Account but will require a new Standing Order to be completed by the new Council.  The year-end Accounts would show all amendments.
 
15.  RESOLUTION REGARDING COULSON LANE SIGN REMOVAL
It was explained that the current positioning of the sign was unhelpful.  Problems had also been raised in relation to the exit splay at the junction of Coulson Lane and London Road and it was noted that Forest Heath District Council are investigating the situation and that new signs would be sited.
 
Resolution Record No. BTC236/07/Apr/03 :
CARRIED : unanimous.
THAT THIS COUNCIL RESOLVES TO WRITE TO THE APPROPRIATE AUTHORITY TO RQUEST THAT THE COULSON LANE STREET SIGN BE MOVED. 
16. WEBSITE DESIGN TRAINING FOR TOWN CLERK
This had already been discussed and resolved within Item 8. Town Clerk’s report.
 
17.  ALLOTMENT GARDENS FOR BRANDON
Cllr Mrs Jones-Weetman declared an interest and left the room for this Agenda item and then returned.   The Town Clerk advised that investigations were continuing into the location of suitable land for provision of Allotment Gardens for Brandon.
 
18.  LICENSING APPLICATIONS
No objections raised to the Licence Applications as tabled for the Flintnappers and Finevale Services respectively.
 
19.  THETFORD ROAD PLAY AREA EQUIPMENT ORDER RATIFICATION OF REVISED QUOTATION
The Chairman and Vice-Chairman duly signed the revised quotation from Wicksteed Leisure at the same figure as submitted by the Town Clerk to the 03 March 2003 Full Brandon Town Council an duly approved.  The revised quotation included more features for the same price including continues safety surfacing (instead of tiles) and carriage to the site at a lower rate.  The final figure remained exactly the same as originally tabled.  Work to commence as soon as possible.  It was noted that the colour scheme of the new swings and seesaw would be as for the existing Ball Court.  Written confirmation had now been received from Forest Heath District Council that matched funding to a maximum of £5,005 would be provided by FHDC upon receipt of a copy of the paid invoice.
 
20.  UPDATE ON LUBBOCK FINE INDEPENDENT EXTERNAL AUDITORS “LIGHTER TOUCH” AUDIT FOR 2001/2002
The Town Clerk confirmed that the Intermediate Audit for Councils with a Precept in excess of £100,000 (as previously advised) had been commenced, by Lubbock Fine, the Independent External Auditors appointed by the Audit Commission for Brandon Town Council for the 2001/2002 year.  A list of questions had been submitted, by Lubbock Fine, seeking copies of Resolutions to confirm various financial matters.  These were correct from December 2001 and would be forwarded as requested.  It was anticipated that the Audit Certificate would be received within the next 6 – 8 weeks.
 
21.  RISK ASSESSMENTS AND RISK MANAGEMENT STRATEGY
The Town Keeper had continued his weekly Risk Assessments of the Thetford Road Play Area.  The Town Clerk raised the issue of Risk Management Strategy for the whole Council with particular reference to the problems which would arise if the Town Clerk were absent for a considerable length of time.  This would need to be addressed as a requirement of the Audit Regulations and Local Government Act 2000 and the Town Clerk would prepare a paper for the new Council to consider in this respect.
 
22.  TRIMMING OF TREES IN THE AVENUE, BRANDON
The Report from the Forest Heath District Council’s Arboriculturalist indicted that only some of the trees in The Avenue needed attention and, of those, approximately 50% were in the Conservation Area and would require TPO notice permission.  The Town Clerk would complete and return the necessary forms to Forest Heath District Council before work could comments.
 
23. TRANSFER OF OWNERSHIP OF TABLE TENNIS TABLE TO BRECKLAND YOUTH CLUB SECTION 137 EXPENDITURE INVOLVED
Cllr Mrs Jones-Weetman declared an interest and left the room for this Agenda item and then returned.  The table tennis had been on loan and in the use of the Youth Club since purchase and a letter had been received from Breckland Youth Club seeking transfer of actual ownership.  The original purchase had been by a LGA S.137 Grant and required a specific resolution to transfer this asset to the Youth Club.
 
Resolution Record No. BTC237/07/Apr/03 :
CARRIED : unanimous (1 out of room, named Cllr Mrs Jones-Weetman).
THAT THE COUNCIL PURSUANT TO SECTION 137 OF THE LOCAL GOVERNMENT ACT 1972 TRANSFERS OWNERSHIP OF THE TABLE TENNIS TABLE, FOR WHICH THE ORIGINAL EXPENDITURE IN THE OPINION OF THE COUNCIL WAS IN THE INTERESTS OF THE AREA OR ITS INHABITANTS AND WOULD BENEFIT THEM IN A MANNER COMMENSURATE WITH THE EXPENDITURE, TO THE BRECKLAND YOUTH CLUB.
24. AMENDED PLACEMENT OF ITEMS
 
25.  SCC PROPERTY REVIEW AND PROSPECTIVE DISPOSAL OF OLD SCHOOL HOUSE
Cllr Baldwin declared an interest and left the room for this item.  Cllr Silvester had attended a meeting of the Brandon Property Review Steering Group in his capacity as  District Councillor.  The Town Clerk had attended the Group to represent the Brandon Town Council Chairman.  The Minutes of that meeting had been circulated to all Councillors.  The Town Clerk advised that she had stressed the Town Council’s disappointment at the low value placed on Old School House by the District Valuer. It had been agreed by the Group that a comparative costs scenario would be prepared and submitted to the Town Council, for its next Meeting, to illustrate the options available to it and the respective financial implications of each choice.
 
26. NEW CEMETERY PURCHASE
Cllr Baldwin rejoined the Meeting.  The Town Clerk explained that Forest Heath District Council had requested copies of earlier correspondence, over the past five years, in relation to Brandon Town (then Parish) Council’s attempt to purchase land in Brandon for a new Cemetery.  The Town Clerk sought permission from the Town Council to release this documentation.
 
Resolution Record No. BTC238/07/Apr/03 :
CARRIED : unanimous (1 out of room, named Cllr Mrs Jones-Weetman).
THAT THE TOWN CLERK BE AUTHORIZED TO RELEASE COPIES OF CORRESPONDENCE OVER THE LAST FIVE YEARS, IN CONNECTION WITH THE PURCHASE OF A NEW CEMETERY FOR BRANDON, TO FOREST HEATH DISTRICT COUNCIL TO FACILITATE THE LATTER’S ENQUIRY INTO COMPULSORY PURCHASE OF LAND IN BRANDON FOR THE PURPOSE OF PROVIDING A NEW BURIAL GROUND.
The question of water table testing was raised.  In response to a Councillor query, the Town Clerk advised that she had received permission from the landowner for the Town Council to arrange testing of the land in question and that the landowner had expressed interest in receiving a copy of the final report.  The Meeting was advised that the costs for that water table survey and additional contamination reports would be in the region of £3,500 + VAT, based on discussions with five separate companies.  The Environment Agency was unable to recommend specific firms and had advised consulting the Yellow Pages.  The report from telephone enquiries to seven separate companies would be available to the next Full Brandon Town Council Meeting on 14 May 2003 plus specific quotations for comparison and discussion.
 
Resolution Record No. BTC239/07/Apr/03 :
CARRIED : unanimous.
THAT THE TOWN CLERK BE AUTHORIZED TO SEEK QUOTATIONS FOR WATER TABLE LEVEL SURVEY AND CONTAMINATION REPORT IN RELATION TO THE LAND IDENTIFIED FOR COMPULSORY PURCHASE TO PROVIDE A NEW CEMETERY FOR BRANDON.
27. ADOPTION OF CONFIDENTIAL MINUTES OF 03 MARCH 2003 FULL BRANDON TOWN COUNCIL MEETING
This was deferred into the Confidential Section of this Meeting when the notes dated 03 March 2003 would be discussed as forming part of that Meeting.  The resulting Minutes would be adopted at the next Meeting of the Full Brandon Town Council on 14 May 2003 but would form part of the Minutes of that 03 March 2003 Meeting.
 
28.  RESOLUTION TO EXCLUDE THE PRESS AND PUBLIC
Resolution Record No. BTC240/07/Apr/03 :
CARRIED : unanimous. 
“THAT IN VIEW OF THE CONFIDENTIAL NATURE OF THE BUSINESS ABOUT TO BE TRANSACTED IT IS ADVISABLE IN THE PUBLIC INTEREST THAT THE PUBLIC AND PRESS BE TEMPORARILY EXCLUDED AND THEY ARE INSTRUCTED TO WITHDRAW FOR THE FOLLOWING REASONS: STAFFING ISSUES; QUOTATIONS.  [Section 100(A)(4) LGA 1972]
The Town Clerk informed the Meeting that advice from University of Gloucesterhsire was that the above Resolution wording was applicable more to District Councils than Town Councils.  She referred to the Public Bodies (Admission to Meetings) Act 1960 as being more appropriate.  It was noted that the PB(AM)A 1960 had been the wording used in the past and it was agreed that in future it should be reinstated at this point in the Meeting, viz. “That pursuant to the Public Bodies (Admission to Meetings) Act 1960, the public and press be excluded from the Meeting due to the confidential nature of the business to be discussed concerning Staffing Issues, Quotations, Land Acquisitions.”
 
Resolution Record No. BTC241/07/Apr/03 :
CARRIED : 10 for, 0 against, 2 abstentions, 1 did not vote. 
THAT THE MEETING BE ADJOURNED FOR FIVE MINUTES FROM 8:31 PM TO 8:36 PM TO ALLOW MEMBERS TO TAKE A REST BREAK.  (The Meeting actually reconvened at 8:37 pm).




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