BRANDON TOWN COUNCIL
Minutes of the Meeting of the Full Brandon Town Council
Held at 7.00 pm on Monday 8th January 2007
At the (New) Forest School, Bury Road, Brandon.

Present: Cllr. R Silvester, Cllr. Mrs S Jureko, Cllr. P Ridgwell, Cllr. N Vant, Cllr. G Hughes,
Cllr. D Bimson, Cllr. P MacLoughlin, Cllr. A Simmons, Cllr. Mrs M Young, Cllr. Mrs C Arnold.
 
Also present: Mrs C Mason (Town Clerk) Sgt. Jo Garrard, Inspector Kim Warner,
Squadron Leader Paul Harrison and one member of the public.

The meeting commenced at 7.02 pm.   

1.  APOLOGIES FOR ABSENCE and approval of reasons tendered [LGA 1972 s.85].
Cllr. S Edwards and Cllr. Mrs C Silvester.

2.  DECLARATIONS OF INTERESTS AND ADDITIONS TO REGISTER OF MEMBERS INTERESTS (per Parish Councils code of conduct 2001/Local Government Act 2000).
None.

3.  TO RECEIVE, CONFIRM AND SIGN MINUTES
Resolution Record No. BTC/109/08/Jan/07
Of the Full Brandon Town Council Precept Meeting of Monday 27th November 2006 (Public Items) [LGA 1972 Sch.12].
Proposed by Cllr. A Simmons and seconded by Cllr. Mrs S Jureko.
CARRIED: 9 for 1 abstention.
THAT THE MINUTES OF THE BRANDON TOWN COUNCIL PRECEPT MEETING OF MONDAY 27 NOVEMBER 2006 BE ACCEPTED AS A TRUE RECORD.
Of the Full Brandon Town Council Meeting of Monday 4th December 2006 (Public Items) [LGA 1972 Sch.12].
Amendment to minutes: Cllr. Mrs M Young to be added to those present at the meeting.
Resolution Record No. BTC/110/08/Jan/07
Proposed by Cllr. A Simmons and seconded by Cllr. Mrs S Jureko.
CARRIED: 9 for 1 abstention.
THAT THE AMENDED MINUTES OF THE FULL BRANDON TOWN COUNCIL MEETING OF MONDAY 4 DECEMBER 2006 BE ACCEPTED AS A TRUE RECORD.
4.  MATTERS ARISING for information exchange only
Of the Full Brandon Town Council Precept Meeting of Monday 27th November 2006 (Public Items) [LGA 1972 Sch.12] and the Full Brandon Town Council Meeting of Monday 4th December 2006 (Public Items) [LGA 1972 Sch.12].
There were no matters arising.

5.  PUBLIC FORUM
– monthly event limited to 3 minutes duration maximum per resident relating to public agenda items.
Resolution Record No. BTC/111/08/Jan/07
Proposed by Cllr. Mrs M Young and seconded by Cllr. Mrs S Jureko.
CARRIED: Unanimous.
THAT THE MEETING BE ADJOURNED FOR THE PUBLIC FORUM.
No issues were raised.

6.  TO RECEIVE A REPORT FROM RAF LAKENHEATH
In his short report, Squadron Leader Paul Harrison said ten aircraft had recently been launched from RAF Lakenheath (exercise Red Flag). Unfortunately, due to increased security no advance warning was able to be given.

7.  TO RECEIVE A REPORT FROM THE POLICE
The Chairman welcomed Sgt. Jo Garrard and Inspector Kim Warner to the meeting.
Safer Neighbourhood Team report: The predominate feature this month was theft from motor vehicles within the Chalk Road, Woodcote Road, St Dominics Drive and Walton Way areas. No dwelling burglaries have been reported. Three Fixed Penalty Notices have been issued for underage drinking. PC Paul Crouch held a well attended street briefing at Thetford Road, Brandon. Another is planned for 11.00am Saturday 13th January 2007 in Tesco’s car park. The neighbouring area will be leaflet dropped to encourage members of the public to attend.
Questions raised by Members included incident response times and the 40mph speed signs on the A1065 between Brandon and RAF Lakenheath .
Sgt Garrard informed Members she had accepted a new position to project manage the implementation of SNT’s across the Western Area and this was to be her last Town Council meeting. On behalf of all Council Members, Cllr. R Silvester thanked Sgt. Garrard for her work within Brandon and wished her every success in her new post. Inspector Kim Warner gave a brief synopsis on forthcoming plans for Brandon. Currently there is 1 Sergeant,
5 Constables and 3 Police Community Support Officers.This will be changing and Brandon SNT will consist of 1 Sergeant, 10 Response Officers and 3 Police Community Support Officers. A/Sgt Keith Grant will be replacing Sgt Garrard in the short term.
 
 8.  TO RECEIVE REPORTS (if any) from County and /or District Councillors.
No reports were available.

The Chairman reconvened the meeting.

9.  URGENT BUSINESS – any items the Chairman considers a matter of urgent business (pursuant to Section 100B (4) (16) LGA 1972).
None.

10. ACCOUNTS
10.1 Approval of payments : Public Items - December 2006. Discussion permitted upon.
Resolution Record No. BTC/112/08/Jan/07
Proposed by Cllr. G Hughes and seconded by Cllr. D Bimson.
CARRIED: Unanimous.
THAT PAYMENTS ON THE LIST SUBMITTED FOR DECEMBER 2006 AND REPRODUCED HEREUNDER ARE APPROVED.
Date

Dec 06
Dec 06
Dec 06
Dec 06
Dec 06
Dec 06
Dec 06
Dec 06
Dec 06
Dec 06
Dec 06
Dec 06
Dec 06
Dec 06
Dec 06
Dec 06
Dec 06
Dec 06
Dec 06


TOTAL


Amount

3.27
63.39
51.09
122.97
59.30
75.90
71.32
4.99
17.97
6.00
3,431.00
146.51
136.62
62.51
1,018.76
113.39
26.94
705.00
4,785.78


10,902.71


Supplier

Powergen
Neat Ideas
Neat Ideas
Pearsons (Thetford)  (Waste Disposal)
Finevale Service Station
SAGE (Payroll)
Border Building Supplies
Helpdesk Solutions Ltd (Phone User Guide)
Thetford Garden Centre (Leaf Collector)
J & D Green (Window Cleaners)
Ray Lake Electical (Christmas Lights)
British Gas
British Gas
Viking (Office & Cleaning Supplies)
Alfred McAlpine (S/L Knappers Way)
Odlings (Memorial Support)
Vodafone
 John Atkins Architect (Old School House)
John Atkins Architect (Old School House)





Net Total

3.27
53.95
43.48
104.65
50.47
64.59
60.70
4.24
15.29
6.00
2,920.00
139.54
130.12
53.20
867.03
96.50
23.97
600.00
4,073.00


9,310.00


VAT


9.44
7.61
18.32
8.83
11.31
10.62
0.75
2.68

511.00
6.97
6.50
62.51
151.73
16.89
2.97
105.00
712.78


1,645.91



10.2 Confidential Items – December 2006 (Staff Salaries/Local Gov. Pensions).
Record No. BTC/113/08/Jan/07
Proposed by Cllr. G Hughes and seconded by Cllr. D Bimson.
 CARRIED: Unanimous.
THAT PAYMENT ON THE LIST SUBMITTED FOR DECEMBER 2006(CONFIDENTIAL ITEMS – STAFF SALARIES/LOCAL GOV. PENSIONS) AS CIRCULATED TO COUNCILLORS IS APPROVED.
11. TO FORMALLY ACCEPT THE BRANDON TOWN COUNCIL 2007 TO 2008 PRECEPT FIGURE AS FORMULATED AT THE PRECEPT MEETING HELD ON MONDAY 27 NOVEMBER 2006
Resolution Record No. BTC/114/08/Jan/07
Proposed by Cllr. N Vant and seconded by Cllr. A Simmons.
CARRIED: Unanimous.
THAT THE BRANDON TOWN COUNCIL PRECEPT ISSUED TO FOREST HEATH DISTRICT COUNCIL BILLING AUTHORITY (IN ACCORDANCE WITH S.41 AND S.50 OF THE LOCAL GOVERNMENT FINANCE ACT 1992) BE SET AT £186,293 [ONE HUNDRED AND EIGHTY SIX THOUSAND, TWO HUNDRED AND NINETY THREE POUNDS] BEING THE BRANDON TOWN COUNCIL BUDGET REQUIREMENT FOR THE FINANCIAL YEAR 2007 TO 2008.
The Precept Notice, for the purpose of the S.41 of the Local Government Finance Act 1992, was completed accordingly and signed by the Chairman Cllr. R Silvester, the Vice Chairman
Cllr. Mrs S Jureko, Cllr. N Vant and the Town Clerk Mrs C Mason.

12.  STREETLIGHTS
To receive a quotation for an additional street light at Rattlers Road, Brandon.
Resolution Record No. BTC/115/08/Jan/07
Proposed by Cllr. Mrs S Jureko and seconded by Cllr. N Vant.
CARRIED: Unanimous.
THAT THE REVISED QUOTATION RECEIVED FROM SUFFOLK COUNTY COUNCIL TO INSTALL AN ADDITIONAL STREETLIGHT BETWEEN THE SHEILING AND NO.1 WALTON WAY, BRANDON, FOR THE SUM OF TWO THOUSAND EIGHT HUNDRED AND THREE POUNDS TWENTY NINE PENCE PLUS VAT IS APPROVED.
13.  THE ORCHARD, COULSON LANE, BRANDON
To receive an update on the Orchard Project.
Resolution Record No. BTC/116/08/Jan/07
Proposed by Cllr. N Vant and seconded by Cllr. G Hughes.
CARRIED: 8 for 1 against.
THAT BRANDON TOWN COUNCIL AGREES TO THE APPOINTMENT OF MR JOHN ATKINS, ARCHITECT, AS PROJECT MANAGER TO THE ORCHARD PROJECT.
14.  BRANDON STATION
To discuss the implications of additional trains stopping at Brandon Station.
Concerns were voiced that additional trains stopping at Brandon Station would create more delays to traffic at the level crossing. In response, Mr Stephen Dean said it will only be the Cambridge to Norwich trains that will be stopping at the station. The Central trains will continue to go straight through. Cllr. P McLoughlin questioned the length of time the gates were required to be shut. Railtrack to be contacted regarding this issue.

15.  SIGNAGE IN BRANDON
To fix a meeting date with Ian Shipp of Forest Heath District Council.
It was suggested this should coincide with the fortnightly planning panel meeting. Members to be advised.

16.  CLERK’S MONTHLY LOG OF INSTRUCTIONS ISSUED AND ACTIONS TAKEN
No matters were raised. 

17.  RESOLUTION TO EXCLUDE THE PUBLIC AND THE PRESS:
Resolution Record No. BTC/117/08/Jan/07
Proposed by Cllr. A Simmons and seconded by Cllr. D Bimson.
CARRIED: Unanimous.


That pursuant to the Public Bodies (Admission to Meetings) Act 1960, the Public & Press be excluded from the Meeting temporarily due to the confidential nature of the business to be discussed concerning: QUOTES: LAND: STAFF: CONTRACTS


BRANDON TOWN COUNCIL
Confidential Minutes
Of the Meeting of the Full Brandon Town Council
Held on Monday 8th January 2007 at 7.00pm
At the (New) Forest School, Bury Road, Brandon
          
THIS PAGE IS CONFIDENTIAL
ONLY THE RESOLUTIONS MAY BE DISPLAYED
AS A MATTER OF PUBLIC RECORD

18.  TO RECEIVE, CONFIRM AND SIGN CONFIDENTIAL MINUTES
Of the Full Brandon Town Council Precept Meeting of Monday 27th November 2006 (Public Items) [LGA 1972 Sch.12].
Resolution Record No. BTC/118/08/Jan/07
CARRIED:
THAT THE CONFIDENTIAL MINUTES OF THE FULL BRANDON TOWNCOUNCIL PRECEPT MEETING OF MONDAY 27 NOVEMBER 2006 BE ACCEPTED AS A TRUE RECORD.
Of the Full Brandon Town Council Meeting of Monday 4th December 2006 (Public Items) [LGA 1972 Sch.12].
Resolution Record No. BTC/119/08/Jan/07
CARRIED:
THAT THE CONFIDENTIAL MINUTES OF THE FULL BRANDON TOWNCOUNCIL MEETING OF MONDAY 4 DECEMBER 2006 BE ACCEPTED AS A TRUE RECORD.
19.  MATTERS ARISING FROM THE CONFIDENTIAL MINUTES
Of the Full Brandon Town Council Precept Meeting of Monday 27th November 2006 (Public Items) [LGA 1972 Sch.12] and the Full Brandon Town Council Meeting of Monday 4th December 2006 (Public Items) [LGA 1972 Sch.12].
There were no matters arising.

20.  CHAIN OF OFFICE
To receive quotations for the new Chain of Office.
Resolution Record No. BTC/120/08/Jan/07
CARRIED:
THAT THE QUOTATION OF XXXXXX RECEIVED FROM VAUGHTONS LIMITED FOR A HALLMARKED SILVER GILT CHAIN OF OFFICE BE ACCEPTED.
21.  OLD SCHOOL HOUSE   

*CONFIDENTIAL*

22.  ENCROACHED LAND

*CONFIDENTIAL*



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