BRANDON TOWN COUNCIL

Minutes of the Continuation Meeting of the Full Brandon Town Council
of Monday 01 September 2003 held on
Monday 8 September 2003 at the (New) Forest School, Bury Road, Brandon

Present: Cllr J S Bourton (Chairman), Cllr E Milner (Vice Chairman), Cllr P MacLoughlin, Cllr R Silvester, Cllr C M Silvester, Cllr N A Vant, Cllr S J Edwards.

Also Present: J P Scott (Town Clerk), 1 member of the public and 1 member of the Press

APOLOGIES FOR ABSENCE: Cllr S Jureko, Cllr N P Saxby, Cllr J A Ahern, Cllr P S Baldwin, Cllr E V Ashley.

DECLARATIONS OF INTEREST and ADDITIONS TO REGISTER OF MEMBER’S INTERESTS [PCC of C 2001/LGA 2000]
None Declared

N.B: Councillors must sign the Declarations of Interest Book before leaving the Meeting.

19.    RISK ASSESSMENTS AND RISK MANAGEMENT STRATEGY
No further update

20.    THE PROVISION AND MAINTAINENCE OF BUS SHELTERS IN BRANDON
Resolution Record No. BTC07103/01/Sept//03
Proposed by Cllr E Milner and seconded by Cllr N A Vant.
CARRIED: Unanimous
THAT BRANDON TOWN COUNCIL ACCEPT THE QUOTE FROM AQUA FORCE FOR THE CLEANING OF BUS SHELTERS SUBJECT TO RENEGOTIAITING A REDUCTION IN COST DUE TO THE NUMBER OF SHELTERS HAVING BEEN REDUCED FROM FIVE TO FOUR SINCE RECEIVING THE ORIGINAL QUOTE
21.    RESOLUTION FROM Cllr J A AHERN No.97.
Resolution Record No. BTC104/01/Sept//03
Proposed by the Chairman Cllr J S Bourton and seconded by Cllr N A Vant.
CARRIED: Unanimous
RESOLUTION No.97. CARRIED OVER TO THE NEXT MEETING TO ENABLE Cllr AHERN TO ATTEND AND SPEAK IN PERSON ON THE ISSUE.

22.    COUNCILLOR REPRESENTATION ON OUTSIDE COMMITTEES
Vacancies had arisen due to the resignation of two Councillors

REMEMBERANCE PLAYING FIELD STEERING GROUP
Members agreed to leave representation on this Group at 3 Members.


BRANDON POOR’S ESTATE
Resolution Record No. BTC105/01/Sept//03
Proposed by Cllr N A Vant and seconded by Cllr C M Silvester
CARRIED: Unanimous
THAT BRANDON TOWN COUNCIL WRITE TO MR HETHERINGTON, BRANDON POOR’S ESTATE, REQUESTING CLARIFICATION OF THE CONDITIONS OF REPRESENTATION
SUFFOLK ASSOCIATION OF LOCAL COUNCILS
Resolution Record No. BTC106/01/Sept//03
Proposed by Cllr Mr C M Silvester and seconded by Cllr Mr N A Vant
CARRIED: Unanimous
THAT THE CHAIRMAN Cllr J S BOURTON BE APPOINTED AS THE BRANDON TOWN COUNCIL REPRESENTATIVE FOR S.A.L.C.
SUFFOLK PROPERTY REVIEW FOR BRANDON STEERING GROUP
Deferred to the next Full Meeting

23.    BRANDON REMEMBRANCE PLAYING FIELDS COMMITTEE
FHDC REQUEST TO REMOVE TREES AT THE ENTRANCE TO BRANDON REMEMBERENCE PLAYING FIELDS RE VEHICLE AND PEDESTRIAN ACCESS.

The Chairman Cllr. Ms J S Bourton confirmed a further on-site meeting had been convened between Brandon Town Council and FHDC on Monday 15 September 2003. (Afternoon time to be confirmed). The Chairman also announced a meeting of the Remembrance Playing fields Steering Group and asked those Councillors on the Group to attend.

24.    SCC PROPERTY REVIEW /AQUISITION OLD SCHOOL HOUSE
Councillor N A Vant declared an interest and left the Meeting.
Resolution Record No. BTC107/01/Sept//03
Proposed by Cllr Mr R Silvester and seconded by the Vice Chairman Cllr Mrs E Milner.
CARRIED: Unanimous
THAT THIS ITEM BE CARRIED OVER AS A MAIN ITEM AT THE NEXT FULL MEETING OF THE COUNCIL TO FORM A WORKING GROUP TO REACH AN AGREEMENT WITH THE HEALTHY LIVING GROUP OR BRING OUR PRESENT BUILDING UP TO D.D.A. STANDARDS.
Councillor Mr N A Vant rejoined the Meeting.

25.    EXISTING CEMETERY WORKS
PART-TIME TOWN KEEPER
Proposed by the Vice Chairman Mrs Cllr E Milner
That Brandon Town Council advertise for a Part-time Town Keeper to cover for sickness and the Health and Safety requirement that two people be present at the hand digging of a grave – in accordance with a written request to the Council from Kevin Briston, Senior Town Keeper.
The proposal was not seconded.

It was agreed to continue with the current arrangement of employing a temporary agency worker as and when required.

REMOVAL OF TREE
Complaints have been received from owners of large decorative memorials in spaces 1-4 that the roots of a nearby tree are causing these memorials to list.
Resolution Record No. BTC108/01/Sept//03
Proposed by Cllr Mr R Silvester and seconded by the Vice Chairman Cllr Mrs E Milner.
CARRIED: Unanimous
THAT BRANDON TOWN COUNCIL REMOVES THE TREE CAUSING LARGE DECORATIVE MEMORIALS TO LIST IN BRANDON CEMETERY, SECTION 1., SPACES 1-4.
CRIMINAL DAMAGE
Suffolk Constabulary report that a youth appeared before St Edmundsbury Youth Court on 13 August 2003 and was convicted of criminal damage committed in Brandon Cemetery on 20 May 2003. The offender received a 1 month Referral Order.

PIGEONS FOULING HEADSTONES
A letter to be sent to the complainant expressing Brandon Town Council’s concern and outlining the great difficulty in preventing feral pigeons from fouling in open spaces.

QUOTES FOR UNDERGROUND WASTEPIPE WORKS
Resolution Record No. BTC109/01/Sept//03
Proposed by Cllr Mr S J Edwards and seconded by Cllr Mr R Silvester.
CARRIED: Unanimous
THAT BRANDON TOWN COUNCIL ACCEPTS THE WRITTEN QUOTE SUBMITTED BY RCJ BATHROOMS, DATED 17 AUGUST 03, TO UNDERTAKE WORKS ON THE UNDERGROUND SOIL PIPE IN BRANDON CEMETERY
CONSTRUCTION OF PATH AND WIDENING OF FOOTPATH AROUND THE CENTRAL STATUE
Further information and itemised quote required from Suffolk Highways Contracting.

26.    TO RECEIVE UPDATE ON ACTION AT THE ORCHARD, COULSON LANE
In response to correspondence received from Mr A T Ost, Senior Environmental Health  Officer, Cllr Mr N A Vant suggested replacing the existing unstable flintstone wall around the Orchard with a suitable fence.
It was also agreed that Mr N M Wyatt, FHDC Countryside Manager, should be asked to explain the delays in the existing FHDC improvements timetable. Timetable dated 27 August 2002 and accepted by Brandon Town Council under resolution BTC 100B/02/Sept/02

27.    REPAIRS TO THE BRIDGE AT THE STAUNCH
Quotes to be obtained.

28.    BRANDON TOWN COUNCIL MEASURES AGAINST VANDALISM
Nothing to report.


29.    TO CONSIDER FUTURE BTC PRESS REPORTS IN BRANDON LIFE Etc …
Resolution Record No. BTC110/01/Sept//03
Proposed by the Vice Chairman Cllr Mrs E Milner and seconded by Cllr Mr C M Silvester.
CARRIED: Unanimous
THAT BRANDON TOWN COUNCIL CAN RELEASE PRESS REPORTS TO THE BRANDON LIFE FOR EACH PUBLICATION - CURRENTLY CIRCULATED ON ALTERNATIVE WEEKS.
30.    JUSTICES LICENCE APPLICATIONS
    Cllrs Mr S J Edwards and Mr N A Vant both declared an interest and left the Meeting.
    30 (i)    Application for Section 70 Extended Hours Order
        The Great Eastern Hotel, Brandon
    30 (ii)    Transfer of Justices Licence
        The Flintknappers Public House, Brandon
    The Council was not quorate and unable to consider these applications.

31.    BANK MANDATE SIGNATURES
    Sufficient signatories have signed mandates.

32.    RESOLUTION TO EXCLUDE THE PRESS AND PUBLIC
Resolution Record No. BTC111/01/Sept//03
Proposed Cllr Mr P T MacLoughlin and seconded by Cllr Mr R Silvester.
CARRIED: Unanimous
THAT IN VIEW OF THE CONFIDENTIAL NATURE OF THE BUSINESS ABOUT TO BE TRANSACTED IT IS ADVISABLE IN THE PUBLIC INTEREST THAT THE PUBLIC AND PRESS BE TEMPORARILY EXCLUDED AND THEY ARE INSTRUCTED TO WITHDRAW FOR THE FOLLOWING REASONS: CONFIDENTIAL MINUTES; STAFFING ISSUES; QUOTATIONS. [Section 100(A)(4) LGA 1972]



THIS PAGE IS CONFIDENTIAL
ONLY THE RESOLUTIONS MAY BE
DISPLAYED AS A MATTER OF PUBLIC
RECORD


33.    RATIFICATION OF CONFIDENTIAL MINUTES OF THE SPECIAL BRANDON TOWN COUNCIL MEETINGS OF MONDAY 4 AUGUST 2003, MONDAY 11 AUGUST 2003 (CONTINUATION MEETING) AND MONDAY 11 AUGUST 2003 PUBLIC ITEMS) [LGA 1972 Sch. 12]

MONDAY 4 AUGUST 2003
Resolution Record No. BTC112/01/Sept//03
Proposed by Cllr Mr N A Vant and seconded by the Chairman Cllr Ms J S Bourton
CARRIED: 6 for, 0 against, Cllr P T MacLoughlin out of room
THAT THE CONFIDENTIAL MINUTES OF THE SPECIAL BRANDON TOWN COUNCIL MEETING OF MONDAY 4 AUGUST 2003 BE ACCEPTED AND SIGNED AS A TRUE RECORD
MONDAY 11 AUGUST (CONTINUATION MEETING)
Resolution Record No. BTC113/01/Sept//03
CARRIED:
THAT THE CONFIDENTIAL MINUTES OF THE SPECIAL BRANDON TOWN COUNCIL MEETING OF MONDAY 11 AUGUST 2003 BE ACCEPTED AND SIGNED AS A TRUE RECORD
MONDAY 11 AUGUST 2003 (CONFIDENTIAL ITEMS)
Resolution Record No. BTC114/01/Sept//03
CARRIED:
THAT THE CONFIDENTIAL MINUTES OF THE SPECIAL BRANDON TOWN COUNCIL MEETING OF MONDAY 11 AUGUST 2003  (PUBLIC ITEMS) BE ACCEPTED AND SIGNED AS A TRUE RECORD
34.    MATTERS ARISING FROM CONFIDENTIAL MINUTES
    None arising.

35.    TO DISCUSS ACQUISITION OF LAND: NEW CEMETERY PURCHASE

36.    TO CONSIDER CURRENT SALARY GRADES OF ALL STAFF

37.    TO CONSIDER QUOTATIONS
   
CEMETERY SCAFFOLDING TOWER
Resolution Record No. BTC115/01/Sept//03
CARRIED:
THAT BRANDON TOWN COUNCIL PURCHASE THE REQUIRED SCAFFOLDING TOWER FROM LANSFORD ACCESS Ltd. PROVIDED ANY INCREASE IN PRICE SINCE RECEIVING THE ORIGINAL QUOTE DOES NOT EXCEED 5%.
PURCHASE OF NEW CEMETERY TRACTOR MOWER
Deferred until Precept.

PURCHASE OF NEW CEMETERY UTILITY VEHICLE
Deferred until next Full Meeting.



The Meeting terminated at 9 pm.





Use "Back" button to return to minutes list