BRANDON TOWN COUNCIL

Minutes of the Meeting of the Full Brandon Town Council
Held on Monday 8th November 2004
At the (New) Forest Primary School, Bury Road, Brandon


Present : The Chairman Cllr. Ms J S Bourton, The Vice Chairman Cllr. Mrs E Milner, Cllr. Mrs J A Ahern, Cllr. V E Ashley, Cllr. P S Baldwin, Cllr. P T MacLoughlin, Cllr. S A Newbon, Cllr. P R Ridgwell, Cllr. A P Saxby, Cllr. Mrs C M  Silvester and Cllr. N A Vant.

Also present : RAF Lakenheath Squadron Leader Jo Daniels, The Temporary Clerk Mrs C Mason, The Town Council’s Administration Assistant Mrs L Mercik, 1 member of the press, 1 member of the public.

The Chairman welcomed the new Administration Assistant Mrs Linda Mercik to the Meeting

1.  APOLOGIES FOR ABSENCE
Cllr. S Edwards, Cllr. Mrs S Jureko and Cllr. R Silvester.

2.  DECLARATIONS OF INTERESTS AND ADDITIONS TO REGISTER OF MEMBERS INTERESTS (PCC of C 2001/LGA 2000)
Cllr. P Baldwin declared an interest in Item 10. 10.1 F/2004/088/FUL – Erection of two detached houses (demolition of existing bungalow) and duly signed the Members Book of Interests, Cllr P MacLoughlin declared an interest in Item 18 – Brandon Remembrance Playing Fields and duly signed the Members Book of Interests.

3.  TO RECEIVE, CONFIRM AND SIGN MINUTES
Of the Brandon Town Council Full Meeting on Monday 18th October 2004 (Public Items) (LGA 1972 Sch.12)
Item 6 Resolution no. 106 should read 6 for 3 against 0 abstentions
Item 21 Request for Post Box at the junction of Downham Way and Beechfields, Brandon, should read …and The Paddocks, Brandon
Resolution No. BTC/147/08/Nov/04
Proposed by Cllr. E Milner and seconded by Cllr A Saxby
CARRIED : 8 for 0 against 1 abstention
THAT THE MINUTES OF THE BRANDON TOWN COUNCIL MEETING OF THE 18TH OCTOBER 2004 BE ACCEPTED AS AMENDED AND SIGNED AS A TRUE RECORD       
4.  MATTERS ARISING
From the Brandon Town Council Full Meeting of Monday 18th October 2004.
Cllr. Mrs Milner enquired whether the Brandon Remembrance Playing Field Committee is now sending a copy of their minutes to the Town Council office.

5.  PUBLIC FORUM
Resolution No. BTC/148/08/Nov/04
Proposed by the Chairman Ms J S Bourton and seconded by Cllr. A Saxby.
CARRIED : Unanimous
THAT THE MEETING BE ADJOURNED FOR THE PUBLIC FORUM AND REPORTS
A member of the public asked whether Brandon Town Council is considering purchasing a new Chain of Office for the Chairman.
No decision was made.

6.  TO RECEIVE A REPORT FROM RAF LAKENHEATH
Squadron Leader Jo Daniels commenced her report with an update of issues raised at the last Town Council meeting:
Fencing – Although the fencing problem has been identified there are no funds presently available to carry out the necessary work.
Vehicle driving – Wing Safety staff are to carry out a more comprehensive briefing on driving skills for new personnel
Noise Abatement issues– A map showing RAF Lakenheath flight paths in the area was shown to the Town Council. Assurance was given that flying levels and aircraft noise are consistently monitored. Problems are identified and appropriate remedial steps taken.
Questions to Squadron Leader Jo Daniels:
Concerns were once again raised at the number of cars still parking alongside the base and not using the designated parking area.

7.  TO RECEIVE A REPORT FROM THE POLICE
Key topics covered in PC Grant’s report:
Crime figures in Brandon are down from last year. Suffolk being regarded as a safe County.
Two Special Constables from the area have recently received an award for their achievements.
CCTV – all cameras are operative. FHDC are looking to upgrade the system in the near future.
Questions to PC Grant :
Has FHDC any plans to increase the number of CCTV cameras in Brandon.

8. TO RECEIVE REPORTS (if any) from Councillors and / or District Councillors – none

Resolution Record No. BTC/149/08/Nov/04
Proposed by the Chairman Cllr Ms J Bourton and seconded by Cllr. S Newbon
CARRIED : Unanimous
THAT THE MEETING OF THE COUNCIL RECONVENES
9.    URGENT BUSINESS – any items the Chairman considers a matter of urgent business (pursuant to Section 100B (4) LGA 1972)
Cllr J A Ahern asked a question of Cllr P MacLoughlin: “Would Cllr MacLoughlin please explain why he has been making the accusation, in public, that I have been driving whilst disqualified?"  Cllr MacLoughlin replied: “I have not told anyone, but I did go to the police and report what I saw.  A couple of days later I saw Cllr Vant driving your car.”
a) The Working Group meeting in respect of the DDA Compliance for the Old School House to be held on Monday 15th November at 7pm. Apologies were given by Cllr. Mrs C Silvester, Cllr. R Silvester, Cllr. S Newbon, Cllr. Mrs E Milner, Cllr. P MacLoughlin.
b) Remembrance Sunday – to be held at the Brandon Remembrance Playing Field at 2.30pm. All Councillors are invited to attend. A minute’s silence will take place on the Market Hill on Thursday at 11am.

10.  PLANNING APPLICATIONS: Notifications circulated : plans at Meeting

Cllr. P Baldwin declared an interest in Item F/2004/088/FUL, Knapinn, London Road, Brandon and left the Meeting

10.1 Resolution Record No. BTC/150/08/Nov/04
Proposed by Cllr S Newbon and seconded by Cllr. A Saxby
CARRIED : 9 for 0 against 1 abstention
THAT BRANDON TOWN COUNCIL RESOLVES NO OBJECTION TO PLANNING APPLICATION F/2004/088/FUL, KNAPPINN LONDON ROAD, BRANDON
10.1 Resolution Record No. BTC/151/05/Nov/04
Proposed by Cllr. S Newbon and seconded by Cllr. Mrs E Milner .
CARRIED : Unanimous.
THAT BRANDON TOWN COUNCIL RESOLVES NO OBJECTION TO PLANNING APPLICATION F/2004/0897/FUL, 29 EDMUND ROAD, BRANDON.
10.1 Resolution Record No. BTC/152/08/Nov/04
Proposed by Cllr. A Saxby and seconded by Cllr. P Ridgewell.
CARRIED : 4 for, 4 against, 2 abstentions. The Chairman voted in favour of the motion
THAT BRANDON TOWN COUNCIL OBJECTS TO PLANNING APPLICATION  F/2004/0935/CAT, REMOVAL OF 2 ASH AND 1 CHESTNUT, REAR GARDEN OF OAK HOUSE, HIGH STREET, BRANDON
10.2  Planning Applications GRANTED

F/2004/0811/TPO : 1 Lingheath Road, Brandon.  Lifting Canopy to 7 metres to two Beech.

F/2004/0669/FUL : Brandon Hall, Crown Street, Brandon.  Removal of inserted partition and ceiling to open up room to its original form.

10.2.2  Planning Applications REFUSED

F/2004/0775/OUT : 1 The Drove, Brandon.  Outline application: Erection of a single storey dwelling.

10.2.3  Planning Applications WITHDRAWN

F/2004/0788/COU : Change of use.

10.3  TREE PRESERVATIONS ORDERS / TREE REDUCTION AND REMOVAL
None to date

10.4  STREET NAMING AND NUMBERING
None to date

10.5  DELEGATION PLANNING MEETING and case Officer Recommendations
None to date

10.6  NOTICES OF PLANNING APPEALS

F/2004/0460/FUL : 157 London Road, Brandon.  Erection of two storey rear extension

F/2004/0535/OUT : 185-191 Thetford Road, Brandon.  Outline application: erection of two dwellings

10.7  AGENDA / MINUTES FROM FHDC SINCE 18th October 2004
None to date

11.  ACCOUNTS
To receive and approve October 2004 payments
11.1    Public Items – discussion permitted
Resolution Record No. BTC/153/08/Nov/04
Proposed by Cllr.Mrs E Milner and seconded by Cllr.S Newbon
CARRIED : 9 for 2 against 0 abstentions
THAT THE PAYMENTS ON THE LIST SUBMITTED FOR OCTOBER 2004 (PUBLIC ITEMS) AND PRODUCED HEREUNDER ARE APPROVED

Date

Oct-04

Oct-04
Oct-04
Oct-04
Oct-04
Oct-04
Oct-04
Oct-04
Oct-04
Oct-04
Oct-04

TOTALS

Oct-04
Oct-04
Oct-04
Oct-04
Oct-04
Oct-04
Oct-04
Oct-04
Oct-04
Oct-04
Oct-04

TOTALS
Amount

106.28

212.68
6.82
54.92
2,539.47

49.52
6.00

42.55
77.20

3,778.04

33.50
98.75
538.54
quarterly
quarterly
quarterly
51.65
160.00
22.00
24.00
223.00

1,151.44
Supplier

Arco

Gasforce
Border Building Supplies
Border Building Supplies
S P Landscapes
Cancelled
Tindalls
J & D Green
Cancelled
Cannon
Finevale Service Station



British Gas
Anglian Water
A M Government Services Ltd
Powergen - 20/2 OSH Box
Powergen -no 27 Street Lights
Powergen -no 49 OSH
Powergen -no 51 Cemetery
Unicom tel/fax/internet
FHDC garage rent
FHDC Rates Cem
FHDC Rates OSH


Net Total

90.45

181.00
5.80
46.74
2,161.25

42.15
6.00

36.21
68.68

3,240.67

27.64
98.74
458.33
quarterly
quarterly
quarterly
49.19
150.00
18.15
24.00
223.00

1,049.05
VAT

15.83

31.68
1.02
8.18
378.22

7.37


6.34
8.52

537.37

5.86

80.21
quarterly
quarterly
quarterly
2.46
10.52
3.85



102.09

11.2  Confidential Items (Staff Salaries/Loc Gov. Pension)
Resolution Record No. BTC/154/08/Nov/04
Proposed by Cllr. Mrs E Milner and seconded by the Chairman Cllr. Ms J Bourton.
CARRIED : Unanimous
THAT PAYMENT ON THE LIST SUBMITTED FOR SEPTEMBER    2004 (CONFIDENTIAL ITEMS – STAFF SALARIES) AS CIRCULATED    TO COUNCILLORS IS APPROVED.
12.  TO BE ADVISED OF EXISTING CEMETRY WORKS
No report was available. A structural engineer has yet to be consulted regarding the disrepair of the cemetery wall.

13.  JUSTICES LICENCE APPLICATIONS
13.1    Santon Downham Village Hall
13.2    C.R.S. Ltd
13.3     Great Eastern Hotel
Resolution Record No. BTC/155/08/Nov/04
Proposed by Cllr. Mrs Milner and seconded by Cllr. Mrs Silvester.
CARRIED : 10 for 0 against 1 abstention
THAT BRANDON TOWN COUNCIL HAS NO OBJECTIONS TO THE CURRENT JUSTICES LICENCE TRANSFER APPLICATIONSAPPERTAINING TO THE PREMISES KNOWN AS SANTON DOWNHAM VILLAGE HALL, C.R.S. LTD AND THE GREAT EASTERN HOTEL
14.  ALLOTMENT GARDENS
At present no suitable land has become available

15.  BRANDON TOWN COUNCIL CHRISTMAS LIGHTS AND SWITCHING ON CEREMONY - UPDATE
The Chairman Cllr. Ms J S  Bourton advised the Town Council all matters relating to the Christmas Lights switching on ceremony were in hand. An acceptance to attend the event has been received from Lord & Lady Iveagh. Cllr. Mrs Milner agreed to contact Head Teachers of the local Primary Schools and Breckland Middle School.

16.  REPORTS FROM WEST AND EAST WARD LIGHTING COMMITTEES REFERENCE REQUESTS FOR ADDITIONAL STREET LIGHTING
As neither Ward has been able to reassess the need for additional street lighting this item was deferred until the next Town Council Meeting       

17.  TO DISCUSS A REVIEW OF THE MARKET HILL AND TOWN CENTRE AREAS
Resolution Record No. BTC/156/08/Nov/04
Proposed by Cllr. A Saxby and seconded by the Chairman Cllr. Ms J S Bourton
CARRIED : 8 for 0 against 3 abstentions
THAT BRANDON TOWN COUNCIL SET UP A WORKING PARTY CONSISTING OF ALL MEMBERS OF THE COUNCIL TO DISCUSSA REVIEW OF THE MARKET HILL AND TOWN CENTRE
18.  BRANDON REMEMBRANCE PLAYING FIELDS
18.1 Request for Funding
A letter, together with invoices totalling £7,800 has been received from the Brandon Remembrance Playing Fields Committee requesting that the agreed funding balance of £10,000 be paid.
Resolution Record No. BTC/157/08/Nov/04
Proposed by Cllr. A Saxby and seconded by Cllr. N Vant
CARRIED : 8 for 1 against 1 abstention
THAT BRANDON TOWN COUNCIL WILL PAY THE SUM OF THE TWO SUBMITTED INVOICES ONLY ON RECEIPT OF MINUTES FROM THE MANAGEMENT MEETINGS
19.  RESOLUTION TO EXCLUDE THE PUBLIC AND PRESS
Resolution Record No. BTC/158/08/Nov/04
Proposed by the Chairman Ms J S Bourton and seconded by Cllr. Mrs E Milner
CARRIED : Unanimous
THAT IN VIEW OF THE CONFIDENTIAL NATURE OF THE BUSINESS ABOUT TO BE TRANSACTED IT IS ADVISABLE IN THE PUBLIC INTEREST THAT THE PUBLIC AND PRESS BE TEMPORARILY EXCLUDED AND THEY ARE INSTRUCTED TO WITHDRAW FOR THE FOLLOWING REASONS : CONFIDENTIAL MINUTES; STAFFING ISSUES; QUOTATIONS. (Section 100(A)(4) LGA 1972)
 Resolution Record No. BTC/159/08/Nov/04
 Proposed by the Chairman Cllr. Ms J S Bourton and seconded by Cllr. A Saxby
CARRIED : Unanimous

THAT THIS MEETING ADJOURNS FOR A SHORT BREAK

THIS PAGE IS CONFIDENTIAL
ONLY THE RESOLUTIONS MAY BE DISPLAYED
AS A MATTER OF PUBLIC RECORD

20.  TO RECEIVE, CONFIRM AND SIGN CONFIDENTIAL MINUTES
Of the Full Brandon Town Council Meeting of Monday 18th October 2004
CARRIED : Unanimous
THAT THE DECISION MADE IN RESOLUTION RECORD NO. BTC/124/06/SEPT/04 WILL STAND
Resolution Record No. BTC/160/08/Nov/04
CARRIED : 8 for 0 against 2 abstentions
THAT THE CONFIDENTIAL MINUTES OF THE BRANDON TOWN    COUNCIL MEETING OF THE 18TH OCTOBER 2004 BE ACCEPTED    AS AMENDED AND SIGNED AS A TRUE RECORD
21.  MATTERS ARISING FROM THE CONFIDENTIAL MINUTES   
None

22.  EMPLOYMENT MATTER – TOWN KEEPER
Resolution Record No. BTC/161/08/Nov/04
CARRIED : Unanimous
THAT A MEETING BE ARRANGED BETWEEN THE CHAIRMAN /VICE CHAIRMAN AND TOWN KEEPER MR KEVIN BRISTON TO DISCUSS THE ISSUES RELATNG TO A HAND WRITTEN LETTER AND THE PURCHASE OF PAVING SLABS.
23.  BRANDON TOWN COUNCIL STREET LIGHTING CONTRACT RENEWAL WITH EON ENERGY
Resolution Record No. BTC/162/08/Nov/04
CARRIED : Unanimous
THAT BRANDON TOWN COUNCIL SEEK QUOTATIONS FROM ALTERNATIVE SUPPLIERS FOR THE ANNUAL RENEWAL OF THESTREET LIGHTING CONTRACT.
24.  THE ORCHARD, COULSON LANE, BRANDON - UPDATE
24.1    Usage
Resolution Record No. BTC/163/08/Nov/04
CARRIED : 6 for 4 against 1 abstention
THAT A COURTEOUS LETTER BE SENT TO THE LAND OWNER SEEKING PERMISSION TO USE THE REQUIRED AREA OF LAND
24.2  Stone Boundary Wall

25.  OLD SCHOOL HOUSE – DDA COMPLIANCY AND STRUCTURAL
ALTERATIONS – NOTIFICATION WORKING GROUP MEETING

Meeting arranged for Monday 15th November 2004

26.  TO DISCUSS ACQUISITION OF LAND : NEW CEMETRY PURCHASE
NOTIFICATION OF WORKING GROUP MEETING

To be included in the meeting arranged for Monday 15th November 2004 Item 25

Resolution Record No. BTC/164/08/Nov/04
CARRIED : 9 for 1 against
THAT A VOTE OF THANKS BE GIVEN TO THE CHAIRMAN MS J S BOURTON FOR THE ADDITIONAL WORK SHE HAS CARRIED OUT DURING THE CLERK’S ABSENCE


The Meeting terminated at 9.30pm




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