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BRANDON TOWN COUNCIL
Minutes of the Meeting of the Annual Brandon Town Council Held at 7pm on Monday 9th May 2005 At the (New) Forest School, Bury Road, Brandon Present: Cllr. Mrs E Milner, Cllr. S Newbon, Cllr. Mrs S Jureko, Cllr. R Silvester, Cllr. Mrs C Silvester, Cllr. N Vant, Cllr. P Ridgewell, Cllr. Mrs C Arnold, Cllr. V Ashley Also present: Mrs C Mason (Acting Town Clerk), 1 member of the Press, 3 representatives from Suffolk Constabulary, Mary Mitson-Woods (SALC Chief Executive) 8 members of the public The meeting commenced at 7.10pm Cllr. Mrs E Milner announced that due to an administrative error, the Public Notice convening the Annual Town Meeting had not been displayed for the obligatory 7 days and therefore legally could not go ahead. A member of the public asked when the rescheduled meeting is to be held. In response Cllr. Mrs Milner said a revised date would be decided in due course. PUBLIC FORUM Resolution Record No. BTC/001/09/May/05 Proposed by Cllr. Mrs S Jureko and seconded by Cllr. S Newbon CARRIED : Unanimous THAT THE MEETING BE ADJOURNED FOR THE PUBLIC FORUM AND REPORTSTO RECEIVE A REPORT FROM THE POLICE Key topics covered in the report: There has been an overall reduction in crime during the period April 2004 to April 2005. Detection figures had also improved. The Western Police Area of Suffolk are to be allocated 12 Police Community Support Officers. 4 Officers are to allocated to Mildenhall Sector and will be based at both Mildenhall and Brandon. The date when training will finish and the CSO’s ‘go live’ will be 6th June 2005. They will be primarily tasked with high visibility patrol in areas of identified crime and disorder. The initial areas in Brandon are the Warren Close Estate and the Town Centre. The Officers will work from 8am and, at the latest, 1am on a regular shift pattern. Cllr. N Vant proposed a vote of thanks be given to Police for their work within the Town during the last year – all in favour Members of the public raised the following issues: a) With Councillors parking their cars in the disabled section of the School car park it has been impossible on occasions to attend Town Council meetings b) No Loop working in the School hall c) Play area behind Wood Close has become a rubbish tip d) Coulson Lane is still a hazard as parked cars block its entrance and obscure the view onto the major London Road. This issue has been raised earlier in the year. Cllr. E Milner said a further letter would now be sent to the Director of Highways. Mary Mitson-Woods agreed to action this on behalf of Brandon Town Council Resolution Record No. BTC/002/09/May/05 Proposed by Cllr.Mrs E Milner and seconded by Cllr. S Newbon CARRIED: Unanimous THAT THE MEETING OF THE COUNCIL RECONVENES1. ELECTION OF THE CHAIRMAN AND SIGNING OF THE CHAIRMAN’S DECLARATION OF OFFICE The Vice-Chairman Cllr. Mrs E Milner asked for nominations for the Office of Chairman to Brandon Town Council Resolution Record No. BTC/003/09/May/05 Proposed by Cllr. R Silvester and seconded by Cllr. N Vant CARRIED: 6 for 1 against 2 abstentions THAT COUNCILLOR MRS E MILNER BE ELECTED CHAIRMAN OF BRANDON TOWN COUNCIL FOR 2005/2006Councillor Mrs E Milner was thus elected and duly signed the Chairman’s Declaration of Office. There were no further nominations. 2. ELECTION OF VICE-CHAIRMAN The Chairman Cllr. Mrs E Milner asked for nominations for the Office of Vice-Chairman to Brandon Town Council Resolution Record No. BTC/004/09/May/05 Proposed by Cllr. Mrs C Silvester and seconded by Cllr. S Newbon CARRIED: 6 for 1 against 2 abstentions THAT COUNCILLOR R SILVESTER BE ELECTED VICE-CHAIRMAN OF BRANDON TOWN COUNCIL FOR 2005/2006Councillor R Silvester was thus elected. There were no other nominations 3. APOLOGIES FOR ABSENCE and approval of reasons tendered LGA1972s.85): Cllr. P Macloughlin 4. DECLARATIONS OF INTEREST and additions to Members Register of Interests (per Parish Councils Code of conduct 2001 / Local Government Act 2000) Cllr. Mrs S Jureko declared an interest in Item 13, Justices Licence Application, The White Horse Inn, Brandon and duly signed the Members Book of Interests. Cllr. N Vant declared an interest in Item 16 Hanging Baskets and duly signed the Members Book of Interests. 5. APPOINTMENT OF COUNCILLORS TO COMMNITY GROUPS 2005/2006
REPRESENTATIVES FOR BRANDON TOWN COUNCIL COMMITTEES 2005/06
Resolution Record No. BTC/005/09/May/05 Proposed by Cllr. S Newbon and seconded by Cllr. Mrs E Milner CARRIED: 8 for 0 against 1 abstention THAT BRANDON TOWN COUNCIL AGREES TO ACCEPT ENBLOC THE APPOINTMENTS OF THE ABOVE LISTED NOMINEES6. TO RECEIVE, CONFIRM AND SIGN MINUTES Of the Special Meeting of the Full Brandon Town Council of Thursday 21st April 2005 (Public Items) (LGA 1972 Sch.12) Resolution Record No. BTC/006/09/May/05 Proposed by Cllr.S Newbon and seconded by Cllr. Mrs S Jureko CARRIED: 7 for 0 against 2 abstentions THAT THE MINUTES OF THE SPECIAL MEETING OF THE FULL BRANDON TOWN COUNCIL OF THURSDAY 21ST APRIL 2005BE ACCEPTED AND SIGNED AS A TRUE RECORD7. MATTERS ARISING – for information exchange only of the Special Meeting of the Full Brandon Town Council of Thursday 21st April 2005 None 8. COUNCIL VACANCY – CO-OPTION Resolution Record No. BTC/007/09/May/05 Proposed by Cllr. Mrs S Jureko and seconded by Cllr. Mrs C Arnold CARRIED: 8 for 0 against 1 abstention THAT MRS MARGARET YOUNG BE DULY ELECTED AS A CO-OPTED MEMBER OF BRANDON TOWN COUNCIL9. TO RECEIVE REPORTS (if any) from County Councillors and/or District Councillors None received 10. URGENT BUSINESS – any items the Chairman considers a matter of urgent business (pursuant to Section 100B (4) (16) LGA 1972) At the invitation of Mr Townsend, Chairman Cllr. Mrs E Milner said she had attended, in an informal capacity as Vice-Chairman, the very successful and enjoyable Sixtieth Anniversary VE Day Children’s Party at The Crown, Brandon. 50 local children had equally enjoyed the occasion. 11. CROWN HOTEL, BRANDON RESOLUTION FROM Cllr. Mrs E Milner, Cllr. R Silvester and Cllr. S Newbon. Resolution No.115: ‘We the undersigned request that an application for a grant by the Crown Hotel, Brandon Resolution Record No BTC/221/07/Mar/05 be brought back to the table for further discussion.’ Income and expenditure figures were made available to Councillors at the meeting Resolution record No. BTC/008/09/May/05 Proposed by the Chairman Mrs E Milner and seconded by Cllr. Mrs C Silvester CARRIED : 9 for 0 against 1 abstention THAT BRANDON TOWN COUNCIL AGREE TO A TOKEN DONATION OF £50 TOWARDS THE COST OF THE SIXTIETH ANNIVERSARY VE DAY CHILDREN’S PARTY HELD AT THE CROWN PUBLIC HOUSE BRANDON12. PLANNING APPLICATIONS: Notifications circulated: plans at meeting. Resolution Record No. BTC/009/09/May/05 Proposed by Cllr. S Newbon and seconded by Cllr. Mrs E Milner CARRIED: Unanimous THAT DUE TO THE UNAVAILABLITY OF THE PLANS, BRANDON TOWN COUNCIL AGREE TO DEFER DISCUSSION OF PLANNING APPLICATION F/2005/0306/FUL UNTIL THE NEXT FULL COUNCIL MEETINGResolution Record No. BTC/010/09/May/05 Proposed by the Chairman Cllr. S Newbon and seconded by Cllr. Mrs S Jureko CARRIED: Unanimous THAT BRANDON TOWN COUNCIL RESOLVES NO OBJECTION TO THE PLANNING APPLICATIONS HEREUNDER DESCRIBEDF/2005/0275/FUL Erection of rear conservatory (demolition of existing) 106A London Road, Brandon NO OBJECTIONS F/2005/0265/FUL Erection of rear conservatory 5 St Francis Close, Brandon NO OBJECTIONS F/2005/0274/FUL Erection of a first floor rear extension 59 London Road, Brandon NO OBJECTIONS F/2005/0316/CR3 County Application – New single storey extension together with alterations to existing visitor centre to provide improved facilities including new coffee shop Visitor Centre Brandon Country Park, Brandon NO OBJECTIONS F/2005/0327/FUL Erection of a single storey side extension to garage 27 Kestral Drive, Brandon NO OBJECTIONS F/2005/0327/FUL Erection of a single storey side extension, front porch (demolition of existing side porch) and extension to garage 26 Mile End, Brandon NO OBJECTIONS F/2005/0318/OUT Resubmission: Outline application – erection of two single storey dwellings and one detached garage and alterations to vehicular access (demolition of existing bungalow) 26 Mile End, Brandon NO OBJECTIONS F/2005/0208/FUL Erection of a two storey exension 27 Bracken Rise, Brandon NO OBJECTIONS F/2005/0340/FUL Erection of a two storey side extension 15 Church Road, Brandon NO OBJECTIONS F/2005/0337/FUL Erection of a front conservatory 18 Pinewood Drive, Brandon NO OBJECTIONS F/2005/0348/TPO Felling of 6 Birch Trees 2& 4 Walton Way, Brandon NO OBJECTIONS F/2005/0335/FUL Erection of side and rear extension 7 Field Road, Brandon NO OBJECTIONS Planning Applications GRANTED F/2005/0045/FUL Replacement of shop front and new disabled access ramp 55B High Street, Brandon Approve with conditions F/2005/0130/OUT Outline Application: Site for residential development following demolition of existing dwelling 242 London road, Brandon Approve with conditions F/20050137/FUL Instalation of an ATM machine The Co-op Store, 62 High Street, Brandon Approve with conditions F/2005/0142/FUL Erection of single storey rear extension and alterations to covered way to provide extension to bar area (Amended plan received 30/3/05) The Bell Public House, High Street, Brandon Approve with conditions F/2005/0181/OUT Resubmission: Outline Application – erection of a single storey dwelling (Development Affecting a Right of Way) 1 The Drove, Brandon Approve with conditions F/2005/0100/FUL Erection of single storey rear extension 11 Crown Street, Brandon Approve with conditions Planning Applications REFUSED F/2005/0181/OUT Outline Application: erection of 2 detached dwellings with garages. (Affecting a right of Way) Land adjacent to Greenacres, Coulson Lane, Brandon Refuse F/2005/0118/OUT Resubmission – outline application: erection of one dwelling and provision of access for existing and proposed dwelling Land adjacent 182 London Road, Brandon Refuse F/2005/0236/COU change of use from residential to function room (to be used in conjunction with new bowling complex) (Departure from the development plan) Flat 2, 1st Floor, 1 London Road, Brandon Refuse Delegated Planning Applications WITHDRAWN F/2005/0274/FUL Erection of a first floor rear extension 59 London Road, Brandon TREE PRESERVATION ORDERS / TREE REDUCTION AND REMOVAL None to date STREET NAMING AND NUMBERING None to date DELEGATION PLANNING MEETING and Case Officer Recommendations None to date NOTICES OF PLANNING APPEALS None to date AGENDAS / MNUTES FROM FHDC None to date 12.1 RESOLUTION from Cllr. Mrs E Milner, Cllr.R Silvester, Cllr. Mrs S Jureko Resolution No. 116: ‘We the undersigned request that Planning application No. F/2005/0227/TPOFelling of 1 English Oak tree and 1 Scots Pine 27 Bracken Rise, Brandon be bought back to the table’ Resolution Record No. BTC/111/09/May/05 Proposed by Cllr. P Ridgewell and seconded by Cllr. Mrs S Jureko CARRIED: Unanimous THAT BRANDON TOWN COUNCIL HOLD A SITE MEETING ON TUESDAY 10TH MAY AT 5.30PM. TO DISCUSS THE HEALTH & SAFETY TREE INSPECTION REPORT AND THE TREE OFFICER’S REPORT13. JUSTICES LICENCE APPLICATION 13.1 The White Horse Inn, White Horse Street, Brandon Cllr. Mrs S Jureko declared an interest in this Item and left the room Resolution Record No. BTC/112/09/May/05 Proposed by Cllr. R Silvester and seconded by Cllr. S Newbon CARRIED: Unanimous THAT BRANDON TOWN COUNCIL HAS NO OBJECTION TO THE TRANSFER OF A JUSTICES LICENCE APPLICATION APERTAINING TO THE PEMISES KNOWN AS THE WHITE HORSE INN, WHITE HORSE STREET, BRANDON14. ACCOUNTS : to receive and approve April 2005 payments 14.1 Public Items – discussion permitted thereon Resolution Record No. BTC/113/09/May/05 Proposed by Cllr. R Silvester and seconded by Cllr. Mrs S Jureko CARRIED : Unanimous THAT THE PAYMENTS ON THE LIST FOR APRIL 2005 (PUBLIC ITEMS) AND PRODUCED HEREUNDER ARE APPROVED
14.2 Confidential Items ( Staff salaries/Local Gov. Pension) Resolution Record No. BTC/114/09/May/05 Proposed by the Chairman Cllr. Mrs E Milner and seconded by Cllr. Mrs S Jureko CARRIED : Unanimous THAT PAYMENT ON THE LIST SUBMITTED FOR APRIL 2005 (CONFIDENTIAL ITEMS – STAFF SALARIES) AS CIRCULATED TO COUNCILLORS IS APPROVED14.3 Request for grant by East Anglia Air Ambulance – Deferred 15. TO DISCUSS THE STANDARD BOARD FOR ENGLAND Consultation Paper (previously circulated). N.B. date for consultation has passed Resolution Record No. BTC/115/09/May/05 Proposed by Cllr. R Silvester and seconded by Cllr. S Newbon CARRIED: Unanimous THAT BRANDON TOWN COUNCIL TAKE NO FURTHER ACTION IN RESPECT OF THE STANDARDS BOARD CONSULTATION PAPER DUE TO THE EXPIRATION OF THE RESPONSE DEADLINE16. BRANDON TOWN COUNCIL HANGING BASKETS Cllr. N Vant declared an interest in this item and left the room Resolution Record No. BTC/116/09/May/05 Proposed by Cllr. Mrs S Jureko and seconded by the Chairman Cllr. Mrs E Milner CARRIED: Unanimous THAT BRANDON TOWN COUNCIL APPOINT DIDLINGTONNURSERIES TO PROVIDE AND MANAGE THE TOWNS HANGING BASKETS17. BRANDON TOWN COUNCIL GROUNDWORK SERVICES – request for new machinery 17.1 21 inch propelled lawn mower- approx £600-800 17.2 Ride on mower - £6499.48 17.3 Telescopic power pruner - £468.83 17.4 Attachment hedge trimmer - £233.83 All prices include VAT Resolution Record No. BTC/117/09/May/05 Proposed by the Chairman Mrs E Milner and seconded by Cllr. Mrs C Arnold CARRIED: Unanimous THAT BRANDON TOWN COUNCIL APPOINTS CLLR. R SILVESTER AND CLLR. S NEWBON TO LIASE DIRECT WITH THE TOWN KEEPER MR KEVIN BRISTON TO DISCUSS SPECIFICATIONS AND QUOTATIONS FOR ADDITIONAL NEW MACHINERY18. REPORTS AND ACCOUNTS FROM CHARITIES AND TRUSTS IN BRANDON 18.1 Lingheath Trust Charity 18.2 Edmund Atmere Charity 18.3 Brandon Poor’s Estate 18.4 Brandon Remembrance Playing Fields Trust – available at the next meeting Cllr. N Vant reported Finances for the Charities were in good order. He commented that regrettably the purpose and aims of each Charity Scheme was not widely understood and consequently deserving persons were not coming forward for assistance. An informative article in the Brandon Life / Bury Free Press could prove to be an effective way forward. 19. RESOLUTION from Cllr. Mrs E Milner. Resolution Record No. 117 ‘That this Council appoints Mrs Christine Mason to be the Proper Officer of Brandon Town Council during the period of absence through sickness of the existing Town Clerk.’ Cllr. Mrs E Milner said it had been confirmed by the Insurance Company that on the provision of two character references, the Fidelity Insurance Policy would automatically cover Mrs Mason. This criteria has been met. Resolution Record No. BTC/118/09/May/05 Proposed by the Chairman Mrs E Milner and seconded by Cllr. Mrs C Arnold CARRIED: 9 for 0 against 1 abstention THAT BRANDON TOWN COUNCIL APPOINTS MRS CHRISTINEMASON TO BE THE PROPER OFFICER OF BRANDON TOWN COUNCIL DURING THE PERIOD OF ABSENCE THROUGH SICKNESS OF THE EXISTING TOWN CLERKCllr. S Newbon felt an apology was owed to Mrs Mason regarding remarks made at the Special BrandonTown Council meeting on the 21st April 2005 in connection with the Fidelity Insurance cover. The apology was accepted. Resolution Record No. BTC/119/09/May/05 Proposed by Cllr. Mrs S Jureko and seconded by Cllr. R Silvester CARRIED : Unanimous THAT ITEM 23 IN THE CONFIDENTIAL SECTION OF THE MINUTES IS BROUGHT FORWARD AND THIS ITEM BE NOW HEARD IN THE PUBLIC PART OF THE MEETING23. DECISION OF THE ADJUDICATION PANEL FOR ENGLAND – MS J S BOURTON Copies of the Adjudication Panel’s decision were circulated to all Councillors prior to the meeting. The Decision reached by the Adjudication Panel is as follows: ‘The Case Tribunal, after having regard to all the circumstances of this case has decided to disqualify Councillor Bourton from being or becoming a member of the relevant authority or any other relevant authority within the meaning of the Local Government Act 2000 for a period of one year with effect from the 6th April 2005’. It was agreed to note but not comment on any issues raised in the report . 20. RESOLUTION TO EXCLUDE THE PUBLIC AND PRESS: Resolution Record No. BTC/120/09/May/05 Proposed by Cllr. S Newbon and seconded by Cllr. Mrs S Jureko CARRIED: Unanimous ‘That pursuant to the Public Bodies (Admission to Meetings) Act 1960, the Public and Pres be excluded from the Meeting temporarily due to the confidential nature of the business to be discussed concerning: CONFIDENTIAL MINUTES: QUOTES: STAFFING ISSUES. (Section 100(A)(4) LGA 1972)’ THIS PAGE
IS CONFIDENTIAL
ONLY THE RESOLUTIONS MAY BE DISPLAYED AS A MATTER OF PUBLIC RECORD 21. TO RECEIVE, CONFIRM AND SIGN CONFIDENTIAL MINUTES Of the Full Brandon Town Meeting of Monday 4th April 2005.Resolution Record No. BTC/021/09/May/05 Proposed by Cllr. Mrs S Jureko and seconded by Cllr. S Newbon CARRIED: 6 for 0 against 2 abstentions THAT THE CONFIDENTIAL MINUTES OF THE FULL BRANDON TOWN COUNCIL MEETING OF MONDAY 4TH APRIL 2005 BE ACCEPTED AND SIGNED AS A TRUE RECORD22. MATTERS ARISING FROM THE CONFIDENTIAL MINUTES CONFIDENTIAL 23. DECISION OF THE ADJUDICATION PANEL FOR ENGLAND -Ms J S BOURTON CONFIDENTIAL24. TO RECEIVE A REPORT AND RECOMMENDATION – From the Interviews Panel (previously circulated) Resolution Record No. BTC/022/09/May/05 Proposed by Cllr. Mrs S Jureko and seconded by the Chairman Cllr. Mrs E Milner . CARRIED: 7 for 0 against 3 abstentions THAT BRANDON TOWN COUNCIL OFFER THE POST OF ASSISTANTTOWN KEEPER, SUBJECT TO A SATISFACTORY MEDICAL REPORT, TO MR DENNIS EVERIST 25. RESOLUTION from Cllr. Mrs E Milner. Resolution No.118 ‘That this Council appoints Thain Wilbur Rolph & Co. to manage the PAYE system during the period of absence of the Town Clerk or until training has been undertaken by another paid member of staff’ 25.1 Quotation for Payroll Service 25.2 Training Resolution Record No. BTC/023/09/May/05 Proposed by the Chairman Mrs E Milner and seconded by Cllr. S Newbon CARRIED: Unanimous THAT BRANDON TOWN COUNCIL APPOINTS THAIN WILBUR ROLPH & CO. TO MANAGE THE PAYE SYSEM DURING THE PERIOD OF ABSENCE OF THE TOWN CLERK OR UNTIL TRAINING HAS BEEN UNDERTAKEN BY ANOTHER PAID MEMBER OF STAFF. THE COUNCIL FURTHER AGREE TO ACCEPT THE QUOTATION OF £55 PER MONTH FROM THAIN WILBUR ROLPH & CO. TO CARRY OUT THIS SERVICE26. RESOLUTION from Cllr. Mrs E Milner. Resolution No.119 ‘That this Council nominates a named person (to be determined at the meeting) with all the passwords to the computer to ensure that the administration & financial management of the Council can continue, particularly in view of matters relating to this year end (31st March 2005) Resolution Record No. BTC/024/09/May/05 Proposed by the Chairman Mrs E Milner and seconded by Cllr. S Newbon CARRIED: Unanimous THAT BRANDON TOWN COUNCIL NOMINATES THE ACTING TOWN CLERK MRS CHRISTINE MASON AND THE ADMINISTRATION ASSISTANT MRS LINDA MERCIK WITH ALL THE PASSWORDS TO THE COMPUTER TO ENSURE THAT THE ADMINISTRATION & FINANCIAL MANAGEMENT OF THE COUNCIL CAN CONTINUE, PARTICULARY IN VIEW OF MATTERS RELATING TO THE YEAR END (31ST MARCH 2005)27. RESOLUTION From Cllr. Mrs E Milner. Resolution No.120 ‘That this Council appoints Thain Wilbur Rolph & Co. to complete the year end accounts to 31st March 2005’ 27.1 Quotation for the preparation of the 2005 Annual ReturnResolution Record No. BTC/025/09/May/05 Proposed by the Chairman Mrs E Milner and seconded by Cllr. S Newbon CARRIED: Unanimous THAT BRANDON TOWN COUNCIL AGREE TO THE APPOINTMENT OF THAIN WILBUR ROLPH & CO. TO COMPLETE THE YEAR END ACCOUNTS TO 31ST MARCH 2005. THE COUNCIL FURTHER AGREE TO ACCEPT THE QUOTATION OF £100 SUBMITTED BY THAIN WILBUR ROLPH & CO TO CARRY OUT THE WORK28. EMPLOYMENT MATTERS – TOWN CLERK CONFIDENTIALResolution Record No. BTC/026/09/May/05 Proposed by Cllr. S Newbon and seconded by Cllr. N Vant CARRIED: Unanimous THAT BRANDON TOWN COUNCIL AGREE TO ALL LOCKS TO THE OFFICE AND ALL PASSWORDS TO THE COMPUTER ARE CHANGED29. EMPLOYEES SALARIES CONFIDENTIALThe meeting terminated at 10.10pm
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