BRANDON TOWN COUNCIL
Minutes of the Continuation Meeting of the Full Brandon Town Council
of Monday 03 November 2003
held at 7.20pm on Monday 10 November 2003
at the Old School House, Market Hill, Brandon

The Meeting commenced at 7.20 pm (due to initial discussions having taken place beforehand)

Present: Cllr Ms J S Bourton (Chairman), Cllr Mrs J A Ahern, Cllr Mr S J Edwards (arrived at 8.10pm) Cllr Ms S Jureko, Cllr Mr P T MacLoughlin (left the Meeting at 7.21pm) Cllr Mr P R Ridgwell, Cllr Mr N P Saxby, Cllr Mrs C M Silvester (left the Meeting at 7.21pm) Cllr Mr R Silvester (left the Meeting at 7.21pm) Cllr Mr N A Vant.

Also Present: J P Scott (Town Clerk), 1 member of the public.

APOLOGIES FOR ABSENCE: Cllr Mr E V Ashley, Cllr Mr P S Baldwin, Cllr Mrs E Milner (Vice Chairman) and Cllr Mr S A Newbon – Apologies accepted.

7.21 pm - Cllr Mr P T MacLoughlin, Cllr Mrs C M Silvester and Cllr Mr R Silvester left the Meeting and did not return.

DECLARATIONS OF INTEREST and ADDITIONS TO REGISTER OF MEMBER’S INTERESTS [PCC of C 2001/LGA 2000]
None Declared

N.B: Councillors must sign the Declarations of Interest Book before leaving the Meeting.


17.  TO RECEIVE AN UPDATE ON THE SCHOOL BUS SERVICE FOR BRANDON SCHOLARS ATTENDING MILDENHALL COLLEGE OF TECHNOLOGY
A letter dated, 21 October 2003, was received from Mr T A Donovan, Transport Manager, Transport Services, Suffolk County Council. He responded to transport problems being encountered by Brandon Scholars attending Mildenhall College of Technology. Brandon Town Council had requested SCC to provide SCC school buses driven by SCC employees to overcome these problems. Mr Donovan denies having received any reports of there being problems, other than roadwork delays mentioned in his letter, dated 19 August 2003.
Cllr Mr A P Saxby: informed the Meeting that five buses are needed to transport the scholars. The Principal of Mildenhall College of Technology had also voiced problems with school buses and the SCC Transport Manager was constantly being informed. Buses are arriving and departing more than half an hour late on a regular basis.
Cllr Mrs J A Ahern: pointed out that this problem has persisted for years.
Resolution Record No. BTC/158/10/Nov//03
Proposed by Cllr Mr A P Saxby and seconded by Cllr Mrs S Jureko
CARRIED: Unanimous.
THAT BRANDON TOWN COUNCIL WRITES TO MR T A DONOVAN, TRANSPORT MANAGER, TRANSPORT SERVICES, SUFFOLK COUNTY COUNCIL, REQUESTING HE RESPONDS IN AN APPROPRIATE MANNER TO SCHOOL TRANSPORT PROBLEMS BEING EXPERIENCED BY BRANDON SCHOLARS ATTENDING MILDENHALL COLLEGE OF TECHNOLOGY, AFTER HE GETS THE FACTS RIGHT.
18.    TO BE ADVISED OF EXISTING CEMETRY WORKS
Town Keepers Report
Members agreed to send the Senior Town Keeper, Mr K Briston, on a chain saw handling course.
With regard to a report of riverbank erosion at The Lode, Cllr Mr P R Ridgwell volunteered to meet Mr K Briston at that location and report back to Council.

19.    LORDS WALK CLOSURE – UPDATE
A letter was received from Mr David Capon, Street Works Manager, Suffolk County Council. He explained that … the temporary closure has been in force since the tragic events of 11 September 2001 and continues to be closed for reasons of public safety. The Ministry of Defence is now seeking a permanent solution, which is being co-ordinated by Go-East, the Government’s Regional Office, and any representation should be made to them.
Resolution Record No. BTC/159/10/Nov//03
Proposed by Cllr Mr A P Saxby and seconded by Cllr Mrs S Jureko
CARRIED: Unanimous.
THAT BRANDON TOWN COUNCIL WRITES TO GO-EAST, AND AGAIN TO MR DAVID CAPON, SCC, REQUESTING THE PROVISION OF AN ALTERNATIVE ROUTE TO COMPENSATE FOR THE CLOSURE OF LORDS WALK AND ALSO CLARIFICATION OF WHETHER THE CLOSURE WAS MADE ON THE GROUNDS OF SECURITY OR PUBLIC SAFETY.
20.    TO CONSIDER THE CONDITION OF OUTDOOR PUBLIC SEATING
Deferred until the next Meeting to enable Cllr Mr P T MacLoughlin to attend and speak in person.


20.    ALLOTMENT GARDENS - TO BE ADVISED OF ANY DEVELOPMENTS
No update received. Further information to be sought regarding the legal requirements for allotment on-site facilities.

21.   ST NICHOLAS’ HOSPICE ‘LIGHT UP A LIFE’ CAMPAIGN FOR CHRISTMAS 2003 – PROGRESS REPORT
The Vice Chairman, Cllr Mrs E Milner is co-ordinating the event but was unable to attend this Meeting. She prepared a written report that was circulated to Members in her absence. In short, a meeting was held with a representative of the Hospice. Plans are progressing very well and all three schools in Brandon will send a choir to sing. The same carols will be sung and the same format followed as last year. A representative from Keystone Developments had also asked to bring a mobile Santa’s grotto along to the event for the children. A request was also made for the Police CCTV in Market Hill to give the Christmas tree extra attention over the Festive Season.

Resolution Record No. BTC/160/10/Nov//03
Proposed by Cllr Mr A P Saxby and seconded by Cllr Mrs S Jureko
CARRIED: 5 for, 1 against.
THAT BRANDON TOWN COUNCIL DECLINES THE OFFER OF A MOBILE SANTA’S GROTTO, FROM  KEYSTONE DEVELOPMENT TRUST AT THE 2003 CHRISTMAS TREE LIGHTING-UP CEREMONY, ON THE GROUNDS THAT IT WOULD DETRACT FROM THE SPECIAL NATURE OF THE EVENT, WHICH INCORPORATES THE ST NICHOLAS’ HOSPICE ‘LIGHT UP A LIFE’ CAMPAIGN
23.    SCC PROPERTY REVIEW/ACQUISITION OLD SCHOOL HOUSE – WORKING GROUP REPORT
Cllr Mr N A Vant declared an interest and left the Meeting.
The Working Group met at 7pm on Monday 20 October 2003 in the Old School House, Market Hill, Brandon. Copies of the written report on this meeting were previously circulated to Members.
Resolution Record No. BTC/161/10/Nov//03
Proposed by Cllr Mr A P Saxby and seconded by Cllr Mrs S Jureko
CARRIED: Unanimous.
THAT BRANDON TOWN COUNCIL EMPLOYS AN ARCHITECT TO ASSESS AND PRODUCE PLANS ON MAKING THE OLD SCHOOL HOUSE, MARKET HILL, BRANDON, DISABILITY DISCRIMINATION ACT COMPLIANT
24.    RESOLUTION TO EXCLUDE THE PUBLIC AND PRESS:
Resolution Record No. BTC/162/10/Nov//03
Proposed by the Vice Chairman Cllr Mrs E Milner and seconded by Cllr Mr N A Vant.
CARRIED: Unanimous
THAT IN VIEW OF THE CONFIDENTIAL NATURE OF THE BUSINESS ABOUT TO BE TRANSACTED IT IS ADVISABLE IN THE PUBLIC INTEREST THAT THE PUBLIC AND PRESS BE TEMPORARILY EXCLUDED AND THEY ARE INSTRUCTED TO WITHDRAW FOR THE FOLLOWING REASONS: CONFIDENTIAL MINUTES; STAFFING ISSUES; QUOTATIONS. [Section 100(A)(4) LGA 1972]

BRANDON TOWN COUNCIL

CONFIDENTIAL MINUTES
of the Continuation Meeting of the Full Brandon Town Council
 of  Monday 03 November 2003
 held at 7.20pm on Monday 10 November 2003
 at The Old School House, Market Hill, Brandon

THIS PAGE IS CONFIDENTIAL
ONLY THE RESOLUTIONS MAY BE DISPLAYED
AS A MATTER OF PUBLIC RECORD

25.    RATIFICATION OF THE CONFIDENTIAL MINUTES OF THE FULL BRANDON TOWN COUNCIL MEETING OF MONDAY 6 OCTOBER
Resolution Record No. BTC163/10/nNov//03
CARRIED:
THAT THE CONFIDENTIAL MINUTES OF THE FULL BRANDON TOWN COUNCIL MEETING OF 6 OCTOBER 2003 BE ACCEPTED AND SIGNED AS A TRUE RECORD
26.    MATTERS ARISING FROM CONFIDENTIAL MINUTES
None arising.

27.    TO DISCUSS ACQUISTION OF LAND: NEW CEMETERY PURCHASE
Resolution Record No. BTC/164/10/Nov//03
CARRIED:
THAT BRANDON TOWN COUNCIL RESPONDS TO AN ARTICLE REGARDING THE NEW BRANDON CEMETERY, PUBLISHED IN ISSUE No.133 OF THE BRANDON LIFE, AND POINTS OUT THAT NEGOTIATIONS TO OBTAIN LAND ARE STILL IN PROGRESS BUT UNAVOIDABLE OBSTACLES HAVE BEEN ENCOUNTERED AND THE DETAILS MUST REMAIN CONFIDENTIAL.
28.    TO CONSIDER QUOTATIONS
Resolution Record No. BTC/165/10/Nov//03
CARRIED: Unanimous
THAT BRANDON TOWN COUNCIL ACCEPTS THE QUOTE SUBMITTED BY EVERGREEN LANDSCAPES TO REMOVE THE TREE IN BRANDON CEMETERY THAT THREATENS TO TOPPLE HEADSTONES


The meeting terminated at 8.25pm


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