BRANDON TOWN COUNCIL
Minutes of the Meeting of the Full Brandon Town Council
Held on Monday 17th  January 2005
At the (New) Forest Primary School, Bury Road, Brandon

Present : The Chairman Cllr. Ms J S Bourton, The Vice Chairman Cllr. Mrs E Milner, Cllr. Mrs J A Ahern, Cllr. V E Ashley, Cllr. Mrs S Jureko, Cllr. P T MacLoughlin,  Cllr. S A Newbon, Cllr. P R Ridgwell, Cllr. Mrs C M Silvester, Cllr. R Silvester and Cllr. N A Vant

Also present: The Temporary Clerk Mrs C Mason, 1 member of the press, 1 member of the public.

1.  APOLOGIES FOR ABSENCE
Cllr. P Baldwin due to illness, Squadron Leader Jo Daniels, PC Grant

2.  DECLARATIONS OF INTERESTS AND ADDITIONS TO REGISTER OF MEMBERS INTERESTS (PCC of C 2001/LGA 2000)
None

3.  TO RECEIVE, CONFIRM AND SIGN MINUTES
Of the Brandon Town Council Full Meeting on Monday 6th December 2005
(Public Items ) (LGA 1972 Sch12)
Item 9 Resolution Record No. BTC/168/09/Dec/04 should read 3 for 6 against 0 abstentions
Cllr. R Silvester asked why his proposal of a vote of no confidence in the Chairman had been omitted from the minutes. He stressed minutes must reflect the mood of the meeting and what is spoken about with nothing eliminated. The Clerk responded by stating that due to the high level of disruption at the meeting it was difficult to ascertain whether the proposal had been seconded.

Resolution No BTC/176/17/Jan/05
Proposed by Cllr. Mrs S Jureko and seconded by Cllr. R Silvester
CARRIED: Unanimous
THAT THE AMENDED MINUTES OF THE BRANDON TOWNCOUNCIL MEETING OF THE 6TH DECEMBER 2004 BE ACCEPTED AND SIGNED AS A TRUE RECORD
4.  MATTERS ARISING
From the Brandon Town Council Full Meeting of Monday 6th December 2004
None

5.  PRECEPT FOR 2005/5006
Each Councillor had previously received estimates of Income and Expenditure for 2005/2006

Horticultural costs
Cllr. P Ridgwell questioned the increase in Horticultural costs from £645 in 2004/05 to £26,500 in 2005/06. In reply the Chairman Cllr. Ms J S Bourton said this figure reflected anticipated expenditure with S & P Landscapes. Whilst it was agreed to leave this figure in the precept Cllr. Mrs E Milner requested this matter be further discussed at the next Town Council meeting.

Chairman’s Chain of Office
Resolution Record No. BTC/177/17/Jan/05
Proposed by Cllr. R Silvester and seconded by Cllr. Mrs C Silvester
CARRIED: 8 for 3 against 0 abstentions
THAT BRANDON TOWN COUNCIL AGREE A SUM OF £500 BE INCLUDED IN THE PRECEPT TOWARDS THE COST OF A NEW CHAIN OF OFFICE
Christmas Lighting
Reference was made to the year on year increase in the cost of the Christmas lights.
Resolution Record No. BTC/178/17/Jan/05
Proposed by Cllr. R Silvester and seconded by Cllr. Mrs C Silvester
NOT CARRIED: 5 for 6 against 0 abstentions
THAT BRANDON TOWN COUNCIL REDUCE THE PRECEPT TO £500 FOR THE PURCHASE OF CHRISTMAS LIGHTS
Local Organisations
Cllr. Mrs C Silvester declared an interest in the Heritage Centre and left the room.
Cllr.Mrs S Jureko declared an interest in Neighourhood Watch and left the room.
Resolution Record No. BTC/179/17/Jan/05
Proposed by Cllr. R Silvester and seconded by Cllr. Mrs E Milner
CARRIED: 7 for 0 against 1 abstention
THAT BRANDON TOWN COUNCIL AGREE THE AMOUNT OF £100 BE INCLUDED IN THE PRECEPT FOR THE HERITAGE CENTRE AND TENNIS CLUB ALSO THAT BRANDON TOWN COUNCIL AGREE THE SUM OF £500 BE INCLUDED IN THE PRECEPT FOR NEIGHBOURHOOD WATCH AND £30 FOR THE BRITISH LEGION
Cllr. S Newbon declared an interest in Community First Response and left the room.
Resolution Record No. BTC/180/17/Jan/05
Proposed by the Chairman Cllr. Ms J S Bourton and seconded by Cllr. Mrs C Silvester
CARRIED: 8 for 0 against 1 abstention
THAT BRANDON TOWN COUNCIL AGREE THE SUM OF £500 BE INCLUDED IN THE PRECEPT FOR COMMUNITY FIRST RESPONSE
Truck Repair Contingency
Resolution Record No. BTC/181/17/Jan/05
Proposed by Cllr. N Vant and seconded by Cllr. Mrs J Ahern
CARRIED: 10 for 0 against 1 abstention
THAT BRANDON TOWN COUNCIL REDUCE THE AMOUNT INCLUDED IN THE PRECEPT TO £1000
Truck Repairs
Resolution Record No. BTC/182/17/Jan/05
Proposed by Cllr. P MacLoughlin and seconded by Cllr. S Newbon
CARRIED : Unanimous
THAT BRANDON TOWN COUNCIL REDUCE THE AMOUNT INCLUDED IN THE PRECEPT TO £500
Public Works Loan Board
Resolution Record No. BTC/183/17/Jan/05
Proposed by Cllr. N Vant and seconded by Cllr. Mrs E Milner
CARRIED: 10 for 1 against 0 abstention
THAT BRANDON TOWN COUNCIL REDUCE THE AMOUNT INCLUDED IN THE PRECEPT TO £10,000
Resolution Record No. BTC/184/17/Jan/05
Proposed by Cllr. N Vant and seconded by Cllr. Mrs E Milner
CARRIED : 10 for 1 against 0 abstention
THAT BRANDON TOWN COUNCIL’S TOTAL PRECEPT REQUIREMENT FOR THE YEAR COMMENCING 1ST APRIL 2005 IS £173,355 BEING A 4% INCREASE ON LAST YEARS PRECEPT. THE REMAINING SHORTFALL WILL BE TAKEN FROM RESERVES
6.  PUBLIC FORUM
Resolution Record No. BTC/185/17/Jan/05
Proposed by the Chairman Ms J S Bourton and seconded by Cllr. Mrs S Jureko
CARRIED : Unanimous
THAT THE MEETING BE ADJOURNED FOR THE PUBLIC    FORUM AND REPORTS
In response to an issue raised prior to this meeting it was confirmed by the Chairman the actual date on which Cllr. P MacLoughlin had resigned as Chairman and Angling Club Representative of the Brandon Remembrance Playing Fields Committee was 22nd November 2004. Cllr. P MacLoughlin, therefore did not have to declare an interest in Agenda Item 14 discussed at the Brandon Town meeting of the 6th December 2004

Cllr. Mrs E Milner reminded Councillors the local Amateur Dramatic Society’s production of Alice in Wonderland is due to open at the end of the week.

7.  TO RECEIVE A REPORT FROM RAF LAKENHEATH AND THE POLICE
No reports received. Apologies have been given.

8.  TO RECEIVE REPORTS (if any) from County and/or District Councillors
None

Resolution Record No. BTC/186/17/Jan/05
Proposed by the Chairman and seconded by Cllr. Mrs S Jureko
CARRIED : Unanimous
THAT THE MEETING RECONVENES
9.  URGENT BUSINESS – any items the Chairman considers a matter of urgent business (pursuant to Section 100B (4) (16) LGA 1972)
Cllr. R Silvester expressed concern at the constant arguments and lack of progress at the Council’s monthly meetings. He suggested changing Council rules to prevent the infighting presently crippling the meetings. Suggestions proposed by Cllr. R Silvester included not questioning majority votes and the prevention of Councillors querying minutes from the Full Council at ad hoc meetings. Cllr.Vant pointed out that Cllr. Silvester is the only person he could recall who habitually refused majority voting and not as he implied, the whole Council.Cllr. Silvester proposed that an amendment to Standing Orders be included on the next agenda : ‘That minutes of regular meetings cannot be confirmed until the next regular full meeting of the Council’. Cllr. Mrs E Milner seconded the proposal. Precise wording of the amendment to be drafted by Cllr. Silvester and forwarded to the Chairman.
 
JUSTICES LICENCE APPLICATIONS
Mr G’s Bowling , 2-6 Market Hill, Brandon – No objections
Spar Shop, 33-35 High Street, Brandon – No objections

10.  PLANNING APPLICATIONS: Notifications circulated: plans at meeting
Cllr. P Ridgewell declared an interest in F/2004/ 1042/FUL and left the room
10.1    Resolution Record No. BTC/187/17/Jan/05
Proposed by Cllr. Mrs S Jureko and seconded by Cllr. Ms J S Bourton
CARRIED: 7 for 1 against 2 abstentions
THAT BRANDON TOWN COUNCIL OBJECTS TO PLANNING    APPLICATION F/2004/1042/FUL, ERECTION OF TWO DWELLINGS    AND GARAGES AND ALTERATIONS TO VEHICULAR ACCESS    (DEVELOPMENT AFFECTING A RIGHT OF WAY). LAND AT REAR    OF THE RED HOUSE GASOUSE DROVE BRANDON
Cllr. R Silvester and Cllr. Mrs C Silvester declared an interest in item F2004/1037/FUL and left the meeting

10.1    Resolution No. BTC/188/17/Jan/05
Proposed by Cllr. S Newbon and seconded by Cllr. P MacLoughlin
NOT CARRIED: 3 for 5 against 1 abstention
THAT BRANDON TOWN COUNCIL RESOLVES NO OBJECTIONTO PLANNING APPLICATION F/2004/1037/FUL CROSS BOUNDARY APPLICATION: ERECTION OF CONCRETE BLOCK MANUFACTURING PLANT(MAJOR DEVELOPMENT) (DEPARTURE FROM THE DEVELOPMENT PLAN) LIGNACITE LTD NORFOLKHOUSE HIGH STREET BRANDON
F/2004/0984/FUL Erection of side conservatory 35 The Rookery, Brandon
WITHDRAWN
F/2004/1012/COU Change of use from dog grooming parlour to digital/laser printing office Pinefields Kennels Lingheath Road Brandon
GRANTED
Resolution Record No. BTC/189/17/Jan/05
Proposed by the Chairman Ms J S Bourton and seconded by Cllr. Mrs S Jureko
CARRIED: 9 for 2 against 0 abstentions
THAT BRANDON TOWN COUNCIL RESOLVES NO OBJECTION    TO THE PLANNING APPLICATIONS HEREUNDER DESCRIBED
F/2004/1044/FUL Creation of two new vehicular accesses 101 London Road, Brandon   NO OBJECTION
F/2004/1059/FUL Change of use from part residential/part Bed & Breakfast to wholly
Residential 162 London Road Brandon   NO OBJECTION

10.1 DECISIONS and other information from FHDC since 6th December 2004.
10.1.1    Planning Applications GRANTED
F/2004/0934/FUL Removal of 2 Ash and one Chestnut
Rear garden of Oak House 70 London Road Brandon

F/2554/0813/FUL Retrospective application: erection of a two storey side extension (amendment to that approved under F/2000/551)
15 Stuart Close Brandon  Approve with conditions

F/2004/0948/RMA Submission of details under outline permission

F/2004/0352/OUT for the erection of one dwelling with integral garage (Amended plans received 13/12/04 and 17/12/04
Land adjacent no. 100 Bury Road Brandon  Approve with conditions

F/2004/0954/COU Retrospective application: Change of use from A2 (Estate Agents) to A3 (Food & Drink)
56 High Street Brandon  Approve with conditions

F/2004/0970/FUL Resubmission: erection of detached garage
45 Seymour Avenue Brandon  Approve with conditions

10.2.2 Planning Applications REFUSED
None to date

10.2.3 Planning Applications WITHDRAWN
None to date

10.1 TREE PRESERVATION ORDERS/ TREE REDUCTION AND
REMOVAL

None to date

10.2 STREET NAMING AND NUMBERING
None to date

10.3 DELEGATION PLANNING MEETING and Case Officer Recommendations
None to date

10.4 NOTICES OF PLANNING APPEALS SINCE 6th December 2004

10.5 AGENDAS / MINUTES FROM FHDC SINCE 6th December 2004
11th January 2005 – Standards Committee

11.  ACCOUNTS
To receive and approve November and December 2004 payments
11.1    Public Items – November 2004
11.2    Public Items – December 2004
Resolution Record No. BTC/190/17/Jan/05
Proposed by Cllr. Mrs E Milner and seconded by Cllr. Mrs S Jureko
CARRIED: 10 for 1 against 0 abstentions
THAT THE PAYMENTS ON THE LISTS SUBMITTED FOR NOVEMBER 2004 AND DECEMBER 2004 (PUBLIC ITEMS)AND PRODUCED HEREUNDER ARE APPROVED

Date

Nov-04

Nov-04
Nov-04
Nov-04
Nov-04
Nov-04
Nov-04
Nov-04

TOTALS













TOTALS
Amount

22.18

80.45
6.00
411.25
2,138.50
33.59
189.30
62.82

2,944.09

33.50
98.75
538.54
quarterly
quarterly
quarterly
51.65
49.47
22.00
24.00
223.00

1,040.91
Supplier

Neat Ideas

Finevale Service Station
J & D Green
S P Landscapes
S P Landscapes
J Powell & Son
Tindalls
Neat Ideas



British Gas
Anglian Water
A M Government Services Ltd
Powergen - 20/2 OSH Box
Powergen -no 27 Street Lights
Powergen -no 49 OSH
Powergen -no 51 Cemetery
Unicom tel/fax/internet
FHDC garage rent
FHDC Rates Cem
FHDC Rates OSH


Total

18.88

72.94
6.00
350.00
1,820.00
28.59
161.11
53.46

2,510.98

27.64
98.74
458.33
quarterly
quarterly
quarterly
49.19
42.11
18.15
24.00
223.00

941.16
VAT

3.30

7.51
0.00
61.25
318.50
5.00
28.19
9.36

433.11

5.86

80.21
quarterly
quarterly
quarterly
2.46
7.37
3.85
  
  

99.75


Date

Dec-04

Dec-04
Dec-04
Dec-04
Dec-04
Dec-04
Dec-04

TOTALS













TOTALS
Amount

72.84

19.34
6.00
3,207.75
214.32
143.90


4,202.69

33.50
98.75
538.54
quarterly
quarterly
quarterly
51.65
64.44
22.00
24.00
223.00

1,055.88
Supplier

Pedder & Summers Ltd

B & D Electrical Wholesale
J & D Green
S P Landscapes
Border Building Supplies
afs
Cancelled



British Gas
Anglian Water
A M Government Services Ltd
Powergen - 20/2 OSH Box
Powergen -no 27 Street Lights
Powergen -no 49 OSH
Powergen -no 51 Cemetery
Unicom tel/fax/internet
FHDC garage rent
FHDC Rates Cem
FHDC Rates OSH


Total

61.99

16.46
6.00
2,730.00
182.40
122.47


3,577.65

27.64
98.74
458.33
quarterly
quarterly
quarterly
49.19
54.84
18.15
24.00
223.00

953.89
VAT

10.85

2.88

477.75
31.92
21.43


625.04

 5.86

 80.21
quarterly
quarterly
quarterly
2.46
9.60
3.85

  

 101.98

11.3 Confidential – December 2004 (Staff Salaries/Loc Gov.Pension)
Resolution Record No. BTC/191/17/Jan/05
Proposed by the chairman Ms J S Bourton and seconded by Cllr. Mrs E Milner
CARRIED: Unanimous
THAT PAYMENT ON THE LIST SUBMITTED FOR DECEMBER 2004    (CONFIDENTIAL ITEMS – STAFF SALARIES) AS CIRCULATED TO COUNCILLORS IS APPROVED
12.  REPORTS FROM WEST AND EAST WARD LIGHTING COMMITTEES
REFERENCE REQUEST FOR ADDITIONAL STREET LIGHTING

Deferred to the next meeting

13.  COUNCIL VACANCY
The Chairman Cllr. Ms J S Bourton advised the meeting Forest Heath District Council have not been asked for an election to be called. With the waiting period now lapsed a notice for Co-Option has been put on the Town Council notice board. To date no applications have been received.

14.  RESOLUTION TO EXCLUDE THE PUBLIC AND PRESS:
Resolution Record No. BTC/192/17/Jan/05
Proposed by the Chairman Ms J S Bourton and seconded by Cllr. Mrs J Ahern
CARRIED: Unanimous
THAT IN VIEW OF THE CONFIDENTIAL NATURE OF THE BUSINESS ABOUT TO BE TRANSACTED IT IS ADVISABLE IN THE PUBLIC INTEREST THAT THE PUBLIC AND PRESS BE TEMPORARILY EXCLUDED AND THEY ARE INSTRUCTED TO WITHDRAW FOR THE FOLLOWING REASONS : CONFIDENTIAL MINUTES; STAFFING ISSUES; QUOTATIONS. (Section 100(A)(4) LGA 1972)

BRANDON TOWN COUNCIL
Confidential Minutes
Of the Full Brandon Town Meeting
Held on Monday 17th January 2005
At the (New) Forest Primary School, Bury Road, Brandon

THIS PAGE IS CONFIDENTIAL
ONLY THE RESOLUTIONS MAY BE DISPLAYED
AS A MATTER OF PUBLIC RECORD

15.  TO RECEIVE, CONFIRM AND SIGN CONFIDENTIAL MINUTES
Of the Full Brandon Town Council Meeting of Monday 15th November 2004
Resolution Record No. BTC/193/17/Jan/05
CARRIED: 8 for 3 against 0 abstentions
THAT THE CONFIDENTIAL MINUTES OF THE BRANDON TOWNCOUNCIL MEETING ON MONDAY 15th NOVEMBER 2004 BE   APPROVED
16.  MATTERS ARISING FROM THE CONFIDENTIAL MINUTES

    CONFIDENTIAL

17.   EMPLOYMENT MATTER

    CONFIDENTIAL

18.  BRANDON TOWN COUNCIL STREET LIGHTING CONTACT RENEWAL WITH EON ENERGY

    CONFIDENTIAL

19.  THE ORCHARD, COULSON LANE, BRANDON

    CONFIDENTIAL

20.  OLD SCHOOL HOUSE –DDA COMPLIANCY AND STRUCTURAL
ALTERATIONS

RESOLUTION from Brandon Town Council Old School House Working Party at the Meeting held on Monday 15th November 2004. Resolution No. 113
Deferred until the next meeting. Cllr. N Vant requested this item be discussed in the public section of the agenda.

21.  TO DISCUSS ACQUISITION OF LAND: NEW CEMETRY PURCHASE
RESOLUTION
from Brandon Town Council New Cemetery working Party at the meeting held on Monday 15th November 2004. Resolution No. 114
Deferred until the next meeting.

22.  VICTORIA AVENUE FENCE
Resolution Record No. BTC/194/17/Jan/05
CARRIED: Unanimously
THAT BRANDON TOWN COUNCIL PROCEED WITH THE ADVISE GIVEN BY THE COUNCIL’S SOLICITORS

     
The Meeting terminated at 10.10pm



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